Procurement Support Analyst

Job title:

Procurement Support Analyst

Company

United Nations Development Programme

Job description

Procurement Support Analyst will play a key role in implementing procurement strategies within GPN, including managing day-to-day procurement tasks under the supervision of IOT Procurement Analyst while adhering to UNDP rules and regulations and prioritizing client satisfaction. Procurement Support Analyst will be responsible for the performance of the following duties and responsibilities: * Ensures efficient processing of procurement activities of GPN teams:

• Ensure the timely and proper preparation of procurement plans; guide GPN teams on effective procurement planning.
• Guide procurement processes in Quantum, encompassing all procurement methods including but not limited to RFP, RFQ, and ITB, ensuring full compliance with UNDP rules and regulations.
• Guide GPN teams on key procurement SOPs such as supplier maintenance and above-mentioned methods of procurement of goods & services.
• Provide GPN teams with guidance/technical advice for the implementation of strategic procurement including sourcing strategy, supplier selection and evaluation, quality management, relationship management, e-procurement introduction and promotion, performance measurement.
• Provide support to CAP Secretariat on the review of higher value cases for CAP/ACP review and approval.
• Provide guidance in managing oversight cases, procurement cases and roles in UNall; liaise with ACP, CPT and other procurement focal persons for the compliance of procurement activities.
• Guide the management of Purchase orders/contracts in Quantum, ensuring adherence to delegated responsibilities. Ensure that Purchase orders and contracts are accurately generated and closed as necessary in Quantum. Address any errors or issues promptly and efficiently to maintain proper functionality of the system.
• Guide quality assuring supplier profile requests.
• Advise GPN teams in managing/updating travel profiles and provide support for travel processes when necessary.

2. Ensures facilitation of knowledge building and knowledge sharing focusing on achievement of the following results:

• Organization of training for the operations/ projects staff on Procurement, including needs assessments, technical inputs and support to logistics.
• Synthesis of lessons learned and best practices in Procurement.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.Institutional Arrangement

• The incumbent will work office-based;
• The incumbent will work under the direct supervision of the IOT Procurement Analyst.
• The incumbent will be given access to relevant information necessary for the execution of the tasks under this assignment.
• Given the global nature of GPN teams, the incumbent is expected to be reasonably flexible with his/her availability for liaison with client teams, considering different time zones.

CompetenciesCore
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discriminationCross-Functional & Technical Competencies

• Procurement:

• Strategic sourcing

• Knowledge of strategic sourcing concepts, principles and methods, and ability to apply this to strategic and/or

practical situations * Procurement:

• Contract management

• Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations

• Procurement:

• Procurement management

• The ability to acquire goods, services or works from an outside external source
• Ethics:

• UN Policy Knowledge – Ethics

• Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity

• Business Management:

• Operations Management

• Ability to effectively plan, organize, and oversee the organizations’ business processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms.

• Business Direction and Strategy:

• System Thinking

• Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Required Skills and ExperienceEducation:

• Advanced university degree (master’s degree or equivalent) in business or public administration, supply chain management or other relevant disciplines is required Or
• A first-level university degree (bachelor’s degree) in the said fields with two additional years of qualifying experience will be accepted in lieu of an advanced university degree.
• CIPS level 3 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.

Experience:

• Minimum of 2 years (with master’s degree) or 4 years (with bachelor’s degree) of relevant experience in procurement management at the national or international level is required.

Required skills:

• Experience in UNDP Country Office/Regional Hub settings or with a multilateral organization of similar size and complexity.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems such as ERP.
• Experience or familiarity with obtaining services from individuals and/or companies through procurement processes.

Desired skills:

• Experience with UN/UNDP/Development Organization’s procurement actions is desirable.
• Experience with working on ERP system is desirable.
• Experience in submitting reports to procurement review committees or oversight bodies would be advantageous.

Required Language(s):

• Fluency in written and spoken English is required.
• Working knowledge of another UN language is an asset.

DisclaimerUnder US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Expected salary

Location

New York

Job date

Sun, 23 Jun 2024 04:49:33 GMT

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