Program Assistant (NGO) (ETS) | Full-time, Temporary | The Carter Center

Job title:

Program Assistant (NGO) (ETS) | Full-time, Temporary | The Carter Center

Company

Emory Healthcare

Job description

DescriptionThis temporary position assists the Office of the Vice President, Peace Programs at The Carter Center. The Office of the Vice President (OVP) for Peace Programs acts as support for all of Peace Programs, which includes four programs – Conflict Resolution Program (CRP), Democracy Program (DP), Human Rights Program (HRP), and Rule of Law Program (RLP) – as well as three initiatives housed within OVP – China Focus, Inform Women, Transform Lives (IWTL), and Latin America and Caribbean Focus (LAC). This position will be full-time (up to 40 hours weekly) with 3 days onsite for 4 months with the option for hybrid work. Schedule to be determined in coordination with the supervisor but expects 3 days onsite with possible remote work, starting Feb 20, 2025.KEY RESPONSIBILITIES:

• Provides administrative and logistical support for projects, initiatives, and programs within an NGO environment.
• Assists assigned managers and team members by maintaining calendars, receiving and composing communications as correspondence, and replies to inquiries.
• Handles preparations, scheduling, logistics, and other various requirements for domestic and international travel.
• Drafts contracts, budgets, and donor reports with direction from manager.
• Processes financial documents including contracts, expense reports, invoices, etc.
• Writes routine reports and correspondence, and assists with the development of project/program materials.
• Organizes meetings and events.
• Works with and maintains data management and filing for projects/program.
• Serves as an administrator of work product with other programs/departments, i.e. finance, program development, public information, etc.
• Liaises and communicates with project consultants and field office staff, providing logistical and administrative support, as directed.
• Conducts research and provides support to one or more staff members in regards to project and programmatic efforts.
• May supervise work study students and volunteers.
• Performs other related duties as required.

ADDITIONAL RESPONSIBILITIES:

• Providing administrative and logistical support for Office of the Vice President for Peace Program projects, initiatives, and programs.
• Handling preparations, scheduling, logistics, and other various requirements for meetings, events, and travel. This includes providing support for the planning and implementation of the Peace Programs Review, Mid-Year budget Review and Annual Budget process.
• Providing data management support for the Mid-Year Budget Review and Annual Budget processes.
• Processing financial documents including contracts, expense reports, and invoices for the Office of the Vice President
• Drafting contracts, budgets, and donor reports with direction from the Senior Associate Director.
• Performing other related duties as required.

MINIMUM QUALIFICATIONS:

• A Bachelor’s degree, or a high school diploma or equivalent and five years of administrative experience.
• Proficiency with various personal computer software applications.

PREFERRED QUALIFICATIONS:

• Experience creating and monitoring budgets.
• Experience with Excel and PowerPoint.
• Experience supporting an executive.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department of work. Emory reserves the right to change remote work status with notice to employee.Additional DetailsEmory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran’s status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran’s Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

Expected salary

$19.38 per hour

Location

Atlanta, GA

Job date

Sat, 25 Jan 2025 01:41:21 GMT

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