Programme and Reporting Specialist

Job title:

Programme and Reporting Specialist

Company

United Nations Development Programme

Job description

:Ensure effective programme management, budget oversight and compliance.

• Establish systems for programme planning, implementation and work plan monitoring.
• Guide and coordinate the development and preparation of comprehensive work plans, programme budgets, and related processes including budget revisions, expenditure tracking and financial controls, in line with programme documents.
• Support the systematic monitoring of cash flow management and planning needs; oversee and monitor the allocation and disbursement of resources to PUNOs.
• Monitor the progress of implementation of programme activities and key schedules, including monitoring of financial resources.
• Liaise with PUNOs and other stakeholders as needed, to ensure that programme results are achieved, and resources managed.
• Ensure effective management support to strategic planning, including risk management and quality control; identifies issues and recommends solutions.
• Advice management on key programme implementation elements, issues and supports development of strategies.
• Record and maintain documents on programme activities, issues and risks.
• Liaise with MPTFO for application of relevant UNSDG policy and guidance documents, results-based management, risk management, fund allocation, financial/administrative management, monitoring, evaluation and reporting support; manage Gateway up-loads, when necessary.

Provide technical advice on reporting.

• Develop reporting templates and formats that meet programme reporting requirements, including account of implementation of the action, programme partnerships, governance, challenges, lessons learned, degree of achievement of results as measured by corresponding indicators, among others.
• Provide technical and coordination support to the consolidation of results, in line with the results framework.
• Review and provide feedback on Spotlight Initiative Programme narrative reports and supports their finalization.
• Compile monitoring updates and prepare annual/final reports based on inputs received from PUNOs and Spotlight Initiative programmes, provide quality assurance, finalize and coordinate the submission of reports.
• Upload consolidated Spotlight Initiative programme reports on the Administrative Agent website.
• Facilitate with other reporting exercises as needed.

Ensure effective programme coordination and governance.

• Manage the annual plan for the Steering Committee (SC).
• Provide substantive administrative support to the Steering Committee and coordinate inputs to supportive documentation, technical notes, briefs and information notes on related areas of work.
• Elaborates in coordination with EOSG and co-chairs draft agendas, meeting minutes and background documentation; circulates for comments and finalization.
• Monitors implementation of action points and reports back to the EOSG and the SC.
• Ensures timely communication of relevant decisions of the SC to the concerned stakeholders.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.Competencies:CoreAchieve Results:

• Set and align challenging, achievable objectives for multiple projects, have lasting impact.

Think Innovatively:

• Proactively mitigate potential risks, develop new ideas to solve complex problems.

Learn Continuously:

• Create and act on opportunities to expand horizons, diversify experiences.

Adapt with Agility:

• Proactively initiate and champion change, manage multiple competing demands.

Act with Determination:

• Think beyond immediate task/barriers and take action to achieve greater results.

Engage and Partner:

• Political savvy, navigate complex landscape, champion inter-agency collaboration.

Enable Diversity and Inclusion:

• Appreciate benefits of diverse workforce and champion inclusivity.

Cross-Functional & TechnicalBusiness Direction & Strategy – System Thinking:

• Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Business Development – Knowledge Generation:

• Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.

Business Development – Integration within the UN:

• Ability to identify, and integrate capacity and assets of the UN system, and engage in joint work; knowledge of the UN system and ability to apply this knowledge to strategic and/or practical situations.

Business Management – Portfolio Management:

• Ability to select, prioritise and control the organizations programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimising return on investment.

Business Management – Results based management:

• Ability to manage programmes and projects with a focus at improved performance and demonstrable results.

Finance – Financial reporting and analysis:

• Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance.

Communication – Writing and editing:

• Ability to create and/or edit written content in different UN languages.

Required skills and Experience:Education:

• Advanced university degree (master’s or equivalent) in International Relations, International Development, Public Administration, Management, Business Administration, Political or Social Sciences, or related field is required. OR
• A first-level university degree in the above- mentioned fields of study, with two additional years of relevant work experience will be given due consideration in lieu of the advanced university degree.

Experience:

• Minimum of five (5) years (with master’s degree) or seven (7) years (with bachelor’s degree) of progressively responsible professional experience in programme/project management, coordination and/or financial management is required.
• Experience in coordination, implementation, and monitoring of programmes, and experience with EU-funded programmes will be considered an asset.
• Experience in drafting and overseeing the preparation of briefing packages, technical notes, and information packages is desirable.
• Experience with donor reporting, and drafting reports, preferably in the context of gender equality, EVAWG and/or human rights is desirable.
• Prior experience working in a multi-stakeholder Initiative, pooled funding mechanisms, preferably within the United Nations.

Language Requirement:

• Required: Fluency in English
• Working knowledge of French and/or Spanish is desirable.

Note:
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.DisclaimerUnder US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Expected salary

Location

New York

Job date

Thu, 11 Apr 2024 03:06:59 GMT

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