Programme Assistant (GS-5), FT, Programme Group, New York HQ – 2 positions: PG Director’s Office #00007984 & Social Policy Team

Job title:

Programme Assistant (GS-5), FT, Programme Group, New York HQ – 2 positions: PG Director’s Office #00007984 & Social Policy Team

Company

Unicef

Job description

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.Visit to learn more about what we do at UNICEF.How can you make a difference?Under the close supervision and guidance of the Deputy Director Programme/Director Social Policy, the programme assistant supports the Programme Group/Social Policy Director’s office by carrying out a range of procedural, administrative, and operational tasks that contribute to the development, implementation and monitoring of UNICEF programmes, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.In this role, as an advocate for every child you will be

• Facilitating the processing of contracts for consultants, vendors and external partners that support the office in programme delivery. This includes preparing and filing documents, completing necessary forms and templates, uploading TOR’s in VISION, making logistical arrangements, and keeping vendor lists, partner lists, and consultant rosters up-to-date.
• Preparing and maintaining records, documents and control plans for the monitoring of project/programme implementation and financial expenditures.
• Supporting the management of administrative supplies and office equipment.
• Maintaining the office calendar, arranging meetings, taking meeting minutes, and keeping the team’s correspondence well organized.
• Making travel arrangements and assisting with entitlements for Director and team members as needed based on the organization’s rules and policies, and liaising with travel focal points to ensure the organization obtains the best service and price for all travel.
• Maintaining and updating a staff absence monitoring system for unit.
• Preparing and maintaining records pertaining to programme planning and development for the respective section.
• Carrying out transactions in VISION to ensure programme results, activities and programme coding are as per annual work plans (AWPs), and making amendments and alterations when necessary.
• Supporting capacity development activities, staff/townhall meetings and conferences by making logistical arrangements with facilitators, caterers and hosts; arranging times through liaising with participants over availability; liaising with budget focal points and section over costs and needs; and preparing background materials for participants.
• Supporting a creative, outside-the-box thinking and the chance to bring cutting-edge approaches using new technologies to UNICEF to enhance our systems and ways of working.

To qualify as a champion for every child, the candidate must have…

• Completion of secondary education in public administration, finance, international relations, political science, or another relevant technical field is required.
• A minimum of five years of administrative or clerical work experience is required.
• General Service Staff are recruited locally therefore candidates MUST be US permanent resident/citizen.
• Prior experience in programme support functions is an asset.
• Relevant experience in a UN system agency or organization is considered as an asset.
• Ability to work effectively with people of different national and cultural backgrounds.
• Experience in supporting office/section managing material resources and monitoring its budget.
• Experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate…UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter:The UNICEF competencies required for this post are…

• Builds and maintains partnerships
• Demonstrates self-awareness and ethical awareness
• Drive to achieve results for impact
• Innovates and embraces change
• Manages ambiguity and complexity
• Thinks and acts strategically
• Works collaboratively with others

Familiarize yourself with and its different levels.UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. , irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.We offer a , including paid parental leave, breastfeeding breaks, and . UNICEF strongly encourages the use of flexible working arrangements.UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children.All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.Remarks:As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.Additional information about working for UNICEF can be found .Advertised: 04 Jun 2024 Eastern Daylight Time
Deadline: 23 Jun 2024 Eastern Daylight Time

Expected salary

Location

USA

Job date

Wed, 12 Jun 2024 22:39:25 GMT

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