Programme Associate

Job title:

Programme Associate

Company

United Nations Development Programme

Job description

:

Programme Support and Knowledge Management

• Provide support to the various initiatives overseen by the VF policy unit, including Development Services Agreements and the partnerships with national and regional entities
• Support the tracking of VF evaluations in PIMS+
• Support the maintenance and expansion of the ‘Evaluation (Nature, Climate, Energy)’ sub-profile in the GPN roster, and other profiles/sub-profiles, as needed
• Attend internal team meetings, take meeting minutes, and provide summaries on highlights and action items
• Manage the VF hub website, and relevant pages of the PIMS+ workspace and Teams pages, and keep colleagues informed and involved as appropriate. Track user metrics and adjust content in order to meet internal and external users’ needs
• Maintain tools, templates, induction packages, training packages and other knowledge products related to vertical fund programming procedures, processes, and requirements
• Assists in the drafting of TORs, identification and recruitment/procurement of consultants and interns
• Provide the VF hub with Knowledge Management and learning support as needed
• Provide contributions to the VF hub business plans, annual performance reports, and other internal newsletters

Administrative Support and Operations

• Coordinate and plan all aspects of the missions for the VF Hub policy unit and other teams under the VF Hub as requested by the supervisor. This includes: formulating mission travel plans, obtaining management approval, verifying travel budget, obtaining travel authorization, submitting completed travel settlement forms and maintaining files;
• Liaise with the Travel Unit/American Express Global Business Travel on travel authorizations and issuance of tickets;
• Process travel transactions, handle claims, refunds and settlements in UNall and Quantum;
• Reconcile with Travel Unit travel transactions to ensure all exceptions are reviewed and resolved;
• Assist with travel arrangements for global staff retreats/workshops;
• Act as primary level 1 approver on travel requests in UNall and support travel arrangers in resolving travel-related issues in Quantum;
• Provide administrative support to conferences, workshops, retreats upon assignment;
• Oversee logistics, documentation, preparation/review of budget and authorization of expenses;
• Track spending against individual budgets within the VF Hub
• Initiate and contribute to the planning and finalization of annual Hub budgets including travel, procurement, etc.;
• Identify activities to be charged in Quantum, ensure budget clearances prior to payments, and generate management reports;
• Initiate procurement requests for contracts, verify requests for payments, and ensure preparation of various consultant performance evaluations

Core Competencies

Achieve Results:

• Level 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

• Level 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously

• Level 1: Open-minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility

• Level 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination

• Level 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner

• Level 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion

• Level 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

& competencies

Business Development: Knowledge Generation

• Ability to research and turn information into useful knowledge, relevant for content, or responsive to a stated need.

Business Management: Project Management

• Ability to plan, organize, prioritize, control resources, procedures, and protocols to achieve specific goals.

Business Management: Monitoring

• Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.

Business Management: Communication

• Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
• Ability to manage communications internally and externally, through media, social media, and other appropriate channels.

Procurement: Sourcing

• Ability to find, evaluate and engage suppliers of goods and services.

Finance: Budget Management

• Ability to support budgetary aspects of work planning process; drawing and management of team budgets.

Digital and Innovation: Data Analysis

• Ability to extract, analyze and visualize data (including Real-Time Data) to form meaningful insights and aid effective decision-making.

Required Skills and Experience

Education:

• Secondary education is required.
• University degree (Bachelor’s degree) in Business or Public Administration, Finance, Political Sciences, Social Sciences or Planning, Environment, Natural Resources Management, or other closely related field will be given due consideration, but is not a requirement.
• Certification in project management and/or procurement would be an added advantage.

Experience:

• Minimum of 6 years (with Secondary education) or 3 years (with Bachelor´s degree) of experience in administration, results management and reporting, and/or knowledge management;
• Pre-existing knowledge of the UN and UNDP Rules and Regulations, organizational structures, and tools such as ERBM and Quantum, would be a great asset;
• Experience in UNDP travel and/or procurement is desirable;
• Expert Excel, Microsoft Word, PowerPoint skills, familiarity with e-presentation techniques and ability to operate with on-line web-based applications

Language Requirements:

• Fluency in English is required , with exceptional writing, presentation and communication skills;
• Knowledge of additional UN languages is an advantage.

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

Disclaimer

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Expected salary

Location

New York

Job date

Wed, 28 Feb 2024 02:30:41 GMT

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