Project Administrator

Job title:

Project Administrator

Company

Emergency Nutrition Network

Job description

About Emergency Nutrition Network (ENN)Emergency Nutrition Network (ENN) works to reduce undernutrition globally. We enhance the effectiveness of nutrition policy and programming by improving knowledge, stimulating learning and building evidence. We are passionate about being network-driven, independent and evidence-based.Our vision is that every individual caught up in a nutritional emergency, or suffering from malnutrition anywhere in the world, gets the most effective help possible. We undertake knowledge management, research, and advocacy to support national governments, civil society, UN agencies, donors and academic organisations, and communities of practitioners. Through our work and collaborations, we support agencies and individuals to implement evidence-based nutrition programming, predominantly in low- and middle-income countries and in fragile and conflict-affected states.ENN is governed by a Board of Trustees and has its head office in Kidlington, Oxfordshire, UK. ENN is financially supported by foundations and trusts, bilateral donors, international non-governmental organisations and United Nations agencies. For more information about ENN see our website:What we doOur Strategy aims to enhance the effectiveness of nutrition policy and programming by improving knowledge, stimulating learning, building evidence, and providing support and encouragement to practitioners and decisionmakers involved in nutrition and related interventions. ENN’s portfolio includes projects specialising in Infant Feeding in Emergencies (IFE), Wasting and Stunting (WaSt), Adolescent Nutrition and Management of small & nutritionally At-risk Infants under six months & their Mothers (MAMI), as well as our highly regarded international publication, Field Exchange (FEX).Our PeopleENN’s team is made up of a range of technical experts in nutrition, with decades of collective experience, and a small, experienced operational team. ENN is highly committed to diversity and inclusion, to enabling and promoting flexible working for our staff, and to supporting continued professional development.The RoleENN is looking for a full-time Project Administrator. The successful candidate will work as part of the projects team providing high quality administration support across our technical projects, supporting the development and delivery of our various networks and technical portfolios.Key Responsibilities * Provide support to network coordinators on the administration and maintenance of our networks (MAMI Global Network, IFE Core group, Global Adolescent Nutrition Network (GANN), Wasting and Stunting Technical Interest Group (WaSt TIG) including management of network membership lists, undertaking membership mapping and reporting, compiling information for network newsletters and other communications to members, and administration of network mailboxes/calendars.

• Supporting the organisation and administration of internal and external project/network meetings, events, conferences, and webinars (in-person and online) including calendar scheduling, booking venues/catering/facilitators, registration of attendees, compiling meeting materials, sharing slides, facilitating online break out rooms, monitoring the chat for online events/webinars, note taking/minuting, administering polls/feedback forms and collating and recording meeting data.
• Coordinate and book project related travel for staff and consultants, within UK and internationally.
• Assist with the production of ENN’s publications (such as our flagship publication Field Exchange) and project outputs, including liaison with copyeditors, designers, printers, and translators.
• Administer, maintain and update ENN’s database of contacts, supporters, subscribers, and network membership lists.
• Provide procurement support as required: research suppliers, update service consultant tracker, seek quotes, support procurement processes, draft contracts and carry out due diligence/partner capacity checks in line with ENN’s Procurement Policies.
• Support with project finance administration including setting up purchase orders and invoice coding.
• Support with uploading content to the website and website/en-net platform maintenance and collation of monitoring and evaluation data using Google Analytics.
• Support the wider team in its use of technology to provide efficient and effective working, recording, and reporting including administration of 365 accounts and SharePoint.
• Other ad-hoc administrative support (e.g. monitor office mailbox and help administering annual internal employee engagement survey including collation and formatting of results).

Person SpecificationEssential

• Experience providing high quality administrative support to both office and remotely based colleagues.
• Understanding of supporting network/membership-based organisations.
• Ability to undertake meeting/webinar administration and minute taking.
• Experience in organising high level events / meetings and arranging international travel.
• Excellent organisational skills, and ability to effectively prioritise a busy workload.
• Strong interpersonal skills, able to work with a wide range and varying levels of stakeholders.
• Pro-active and able to use own initiative.
• Consistent attention to detail.
• Microsoft Office: high level of competence in SharePoint, Teams, Word, Excel, PowerPoint and Outlook.
• Willing to learn and enthusiastic about own development.
• Fluent in English, excellent spoken and written English and ability to communicate effectively with a wide range of colleagues in person and remotely.

Desirable

• Experience working with email automation systems/CRMs e.g., Brevo.
• Experience in website maintenance support. Wider knowledge of IT administration (including 365 accounts and SharePoint).
• Understanding of confidentiality and data protection.
• Language skills are not essential but will be a plus as we produce and disseminate content in English, French, Spanish, Arabic, and other languages.

Reporting Lines:This role reports to the Project Coordinator Lead. The role will work in the Projects team which is also made up of Project Manager(s) and will work closely with our technical team including Project Technical Leads and Portfolio leads.Terms and Conditions:

• Hours of work: Full time, (37.5 hours per week)
• Type of contract: 12 months fixed term contract initially with possibility of permanent (pending budget)
• Location: ENN’s Office is in Kidlington, Oxfordshire, OX5, the role would be offered as hybrid, with the projects team working from the office Tuesday, Wednesday and Thursday, with home working on Monday and Friday.
• Benefits: Dental cover, Life cover, Employee Assistance Programme, Wellbeing contribution
• Holidays: 25 days plus UK bank holidays increasing by one day p.a. after two complete years of service to a maximum of 27 days p.a. (pro rata). Plus, paid office closure days between Christmas and New Year.
• Pension: Auto-Enrolment to ENN scheme with a generous Employer contribution of 5%
• Salary range: £23,000 – £26,000 per year depending on experience.

Eligibility to work:The successful applicant will be required to demonstrate they have the Right to Work in the UK before being able to accept the appointment. A Certificate of Sponsorship is not available for this position. No relocation package is offered for this role.ENN is committed to diversity and inclusion, and to building a culture where every team member is recognised and valued as an individual. We actively encourage applications from a broad range of experiences and backgrounds.Application Process:Please submit a Cover Letter (no more than 1 page) and CV to [email protected] no later than 27 August 2024. Early applications are advised as we reserve the right to conclude the process before the closing date if a suitable candidate identified.

Expected salary

£23000 – 26000 per year

Location

Kidlington, Oxfordshire

Job date

Thu, 01 Aug 2024 22:02:20 GMT

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