United Nations Development Programme
Job title:
Project Analyst
Company
United Nations Development Programme
Job description
Job Description:
Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Office/Unit/Project Description
The United Nations Development Programme (UNDP) Headquarters in New York City has embarked on a major renovation project to transform the DC1 building into the central hub for all UNDP headquarters personnel. This comprehensive renovation encompasses a range of key elements such as asbestos abatement, interior design, construction, demolition, curtain wall renovation, interior mullion refinishing, lobby renovation, electrical, mechanical and plumbing system upgrades. In addition, the project involves complete furnishing and restacking of the space in full compliance with the design and construction documents.
Given the magnitude of the project, detailed coordination is crucial, demanding cohesive collaboration with multiple stakeholders, ensuring conformance with local, state, and federal regulatory standards.
General Operations (GO) as part of the Bureau of Management Services in UNDP is actively seeking a skilled Project Analyst with demonstrated experience in large-scale renovation or construction projects. This individual will be instrumental in managing the project’s daily activities and maintaining a harmonious relationship with Clients (internal and external), Landlord, contractors, and diverse group of consultants and vendors, including architects and engineers. The Project Analyst will be assisting the Renovation Project Manager (PM) of this project in the project’s daily activities.
Due to the functional demands of this position and to effectively manage the renovation project, the Project Analyst is expected to be onsite during regular working days.
Scope of Work
- Contracting & Procurement: Substantively contribute to developing specifications, sketches, contract documents, and Request for Proposals (RFPs). Support the PM in the vendor selection process, maintaining a database of submitted bids and proposals. Help in coordinating meetings and discussions during the contract negotiation phase.
- Project Support & Communication: Contribute to tracking project milestones, updating the project schedule, and notifying the PM of any deviations. Aid in facilitating communication, scheduling team meetings, and documenting minutes. Assist in gathering data and feedback from various stakeholders for timely updates.
- Financial Management: Manage, categorize, and file all project-related invoices and receipts. Prepare payment schedules and track payment statuses, alerting the PM of any delays or discrepancies. Assist in budget tracking, providing regular updates to the PM about expenditures against the budget.
- Quality Assurance & Compliance: Coordinate with the PM in organizing site inspections and documenting findings. Maintain a repository of regulatory requirements and update the PM on compliance statuses. Assist in coordinating corrective actions based on site inspection findings.
- Vendor Coordination: Act as a secondary point of contact for vendors, contractors, and consultants, facilitating communications and meetings. Support in the tracking of deliveries and services, ensuring timely receipt and quality. Assist in coordinating with the project team on selections and procurements, ensuring timely decisions and orders.
- Commissioning & Handover: Coordinate with the PM in performing final inspection, supervising the commissioning of the work, claims operation manuals/warranties and shop drawings for filings, informs Project Manager of completion of work and ensures that all records are kept for future reference. Assist in coordinating training sessions for building operator and maintenance staff. Support the Project Manager during the final project handover phase, ensuring all documents, keys, and other deliverables are organized and submitted to UNDP appropriately.
- Perform other duties within incumbent’s functional profile as assigned and deemed necessary for the efficient functioning of the office and Organization.
Institutional Arrangement
The Project Analyst works under the direct guidance of the Renovation Project Manager in General Operations Unit and the overall supervision of Director of General Operations.
Competencies Core
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies Thematic Area Name Definition
Business Direction & Strategy System Thinking
- Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
Business Management Project Management
- Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
Business Management Operations Management
- Ability to effectively plan, organize and oversee the organization’s business processes in order to convert its assets into the best results in the most efficient manner.
- Knowledge of relevant concepts and mechanisms
Administration & Operations Building, facilities & office space management
- Knowledge and ability to facilitate the renovation and upgrade of offices including review of complex engineering/architectural drawings; negotiate technical agreements to ensure fully operational building infrastructure and services; design policy & procedure (POPP) for premises and facilities including space standards; manage premises and facilities; validate financial statement notes on leasehold data
Finance Financial planning and budgeting
- Ability to create and manage processes to achieve UNDP’s long and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting
Business Management Customer Satisfaction/Client Management
- Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.
Procurement Supplier/relationship management
- Knowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and/or practical situations
Minimum Qualifications of the Successful IPSA
Min. Academic Education
- Advanced university degree (master’s degree or equivalent) in Architecture, Engineering, or related fields is required; or
- A first-level university degree (bachelor’s degree) in the above fields of study, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
Min. years of relevant Work experience
- Minimum of 2 years (with a master’s degree) or 4 years (with a bachelor’s degree) of progressively responsible experience in planning, implementing, and managing large-scale architectural and engineering projects is required.
Required skills and competencies
- Proficiency in Microsoft Office, Microsoft SharePoint and Microsoft project is required.
Desired additional skills and competencies
- Experience in using architecture design software such as AutoCAD or similar programme is desirable.
- Demonstrated experience and familiarity with global and/or regional renovation/construction codes and standards is desirable.
- Prior work experience with United Nations and/or UNDP is desirable.
Required Language(s)
- Fluency (verbal and writing communication skills) of English required.
- Knowledge of another UN language is an advantage.
Professional Certificates
PMP (Project Management Professional) or PRINCE2 Professional certification is preferred.
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Expected salary
Location
New York
Job date
Sat, 24 Feb 2024 01:58:55 GMT
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