Project Assistant

Job title:

Project Assistant

Company

Canadian Nuclear Laboratories

Job description

Can you see yourself monitoring the day-to-day progress and spending of all project activities utilizing systems for change control, scheduling, budgeting, purchasing, cost and progress monitoring and reporting to support project activities? Does the idea of acting as a liaison between departments, setting up and attending department meetings (taking minutes) sound good to you? Are you looking for a role that will challenge you? If you answered yes, then this may be the job for you!

What will you be doing!

• Acting as a project contact, answering questions, obtaining and providing information to stakeholders within and outside the organization, ensuring timely and accurate responses.
• Acting as a liaison between departments, setting up and attending department meetings (taking minutes).
• Drafting, editing, formatting, organizing, prioritizing, assembling, filing, and/or distributing documentation and forms to avoid delays and ensuring that reports and other documents are sent to customers before the established deadlines.
• Providing assistance to the staff within the department by processing project correspondence.
• Querying and preparing various reports in support of the department Project Manager and project staff, including the retrieval and analysis of data.
• Processing and performing data entry into a database or electronic filing system, maintaining hard-copy and soft-copy filing systems.
• Ensuring project information is accurate by opening, tracking, and closing work orders; monitoring expenses and revenues against the budget; preparing purchase requisitions and quotations.
• Creating and updating schedules with actual progress and forecasted schedule dates; evaluating project progress; preparing, executing, and overseeing the implementation of improvement/action plans; ensuring actions are being taken and reporting on them to customers and/or branch supervisors.
• Providing backup support to other project sections or other roles within the same section.

What we are looking for:

• Successful completion of secondary school (Grade 12) with 2-4 years of related experience or college diploma in a related discipline (e.g. Project Management) and one year experience.
• Oral and written English communication skills are essential to write a variety of procedures, letters, and formal correspondences and to deal with internal and external client groups.
• Knowledge of CNL procedures, processes and policies and best practices in Project Management.
• Knowledge of the correct usage, spelling and punctuations of English and experience in editing, reviewing, and handling large documents.
• Knowledge of Microsoft Office Suite for creation of basic Word documents, formatting procedures, exporting and running reports, preparing presentations and corresponding using e-mail
• Knowledge of office equipment such as printers, fax machines, photocopiers, and scanners.
• Knowledge of CNL’s business systems: Oracle, Management Financial Report Centre, TRAK, P6 Scheduling
• Knowledge of project management software (Primavera P6, MS Project)
• Ability to work independently and responsibly under minimal supervision and establish priorities to meet conflicting deadlines.
• Ability to plan, coordinate and organize projects.
• That the incumbent be working towards Certified Assistant in Project Management (Certificate)
• Knowledge of Project Management terminology
• Understanding of basic financial/accounting practices in order to provide assistance pertaining to budget issues.

Security clearance eligibility required: Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3 years of verifiable history in Canada, Australia, New Zealand, United States and/or the United Kingdom.

Why CNL?

Does working with a team across Canada to advance nuclear science and technology for a clean and secure world speak to you? We’re reinventing ourselves to be the pace setters, so we can lead the charge in solving the problems that matter, like building the next generation of clean nuclear and hydrogen energy solutions, developing new and better-targeted cancer treatments, and continuing to lead the world in environmental remediation.

• Work-life balance is an integral part of our overall health and well-being; at CNL, we value this.

We offer a complete total rewards package:

• paid time off (vacation, sick, floater & personal);
• benefits effective day one, that’s right no waiting period;
• tuition support
• and a pension!

Location:

CNL’s Chalk River laboratory is nestled in the Ottawa Valley and affords our employees an area that is environmentally pristine with extensive forests, hills and numerous small lakes, all of which support a variety of wildlife typical to the southern edge of the Canadian Shield. Many surrounding towns, such as Pembroke, Petawawa and Deep River provide you need with unparalleled outdoor adventures at your doorstep! In fact, Deep River was named as the fourth best place to live in Canada in a recent ranking by movingwaldo.com.

About CNL:

CNL is Canada’s premier nuclear science and technology organization and a world leader in developing nuclear technology for peaceful and innovative applications. Using our unique expertise, we are restoring and protecting the Environment, we are advancing clean energy technology, and our medical breakthroughs continue to improve the health of people around the world.

Our Priorities:

• Clean energy for today and tomorrow.
• Restore and protect the Environment.
• Contribute to the health of Canadians.

CNL is committed to providing an atmosphere free from barriers that promote equity, diversity and inclusion in achieving our mission. CNL welcomes and celebrates employees, stakeholders and partners of all racial, cultural, and ethnic identities.

CNL also supports a workplace environment and a corporate culture built on our Core Values: Respect, Teamwork, Accountability, Safety, Integrity and Excellence, which encourage equitable employment practices and career prospects inclusive of accommodations for all employees.

CNL is committed to being an equal-opportunity employer. If you require accommodation measures during any phase of the hiring process, please inform the Talent Acquisition Specialist with whom you are in contact. All information received in relation to accommodation requests will be kept confidential.

The Chalk River Laboratories site is located on the unceded and unsurrendered territory of the Algonquin Anishinaabe people. As an organization, CNL recognizes and appreciates their historic connection to this place. CNL also recognizes the contributions that First Nations, Métis, Inuit and other Indigenous Peoples have made, both in shaping and strengthening this community in particular, and this province and country as a whole.

Expected salary

Location

Chalk River, ON

Job date

Sat, 20 Jan 2024 02:39:07 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (un-jobs.net) you saw this job posting.