Project Management Specialist

Job title:

Project Management Specialist

Company

Lions Clubs International

Job description

We’re in the business of Good.Lions Clubs International is the largest service club organization in the world. Our 1.4 million members are serving locally and globally to help take on some of the biggest challenges facing humanity.Every Lion and club are supported by our international association. More than 300 Lions International staff members are constantly working on tools and technology to enhance Lions’ service. When caring people join together, roll up their sleeves and take action to make their community better, it’s an incredible feeling for everyone involved.Here’s how you can help. We are currently looking for a Project Management Specialist to join our team and rise to the challenge of empowering service.Position Highlights:Responsible for overseeing and managing projects within the Convention Division, ensuring the successful execution of various global initiatives, including the annual city-wide international convention and smaller international meetings such as the DGE Seminar and Lions Day at the United Nations. This role works closely with the Convention Division Manager and Project Management Department Manager, coordinating resources, timelines, and deliverables to meet organizational objectives. The position involves managing project scopes, budgets, risks, and stakeholder communication to drive successful outcomes across international meetings and projects worldwide.What You’ll Do:

• Responsible for implementing, monitoring and updating projects utilizing project management software. Leverage project management tools and software to track project progress, manage tasks, and facilitate team collaboration. Communicate with various project stakeholders on all aspects of the project to ensure success. Identify obstacles, mitigate issues or bring them to the appropriate party for resolution.
• Responsible for building project plans and serves as Subject Matter Expert for division on project management software. Provides training and assists team members with project management software to track tasks and due dates.
• Lead reoccurring project calls. Create agendas and distribute notes.
• In collaboration with the Dept Mgr, Event Project Management, partner with marketing division on development of the convention website, communication and collateral; collect content from convention division stakeholders and follow processes for change requests. Submit documents for translation and save completed files.
• Collect and organize the staffing requirements for annual convention; contract with outside venders for temporary staff support at convention; partner with Host committee to communicate volunteer needs; serve as point of contact, managing communication with staff working convention specific to details related to travel, assignments, training, etc. Calculate the number of support staff needed. Create schedule of assignments for temporary staff, headquarters staff and volunteers.
• Oversee ground transportation vendor. Collect, track and communicate requests for private vehicles. Assist in determining hotel shuttle routes by communicating hotel pickup from Registration & Housing stakeholders with vendor.
• Support other meetings in the planning phase and on-site to ensure operations run smoothly, addressing issues and interfacing with VIP stakeholders, LCI/LCIF staff, vendors, clients, etc. Consult with clients, internal and external, to define objectives and design meeting or event solutions.
• Prioritize and coordinate a wide variety of duties to ensure the successful execution of projects.
• Maintain professional and technical knowledge by attending workshops, reviewing professional publications, establishing personal networks, and participating in professional organizations as appropriate to field.

We’re Looking for Someone With:

• Bachelor’s degree in business administration, communications or related field or equivalent experience.
• Minimum two to four years’ experience in project management, meeting planning or equivalent combination of education and experience; conference or convention experience preferred.
• Experience working with Asana, Cvent, and Excel is a plus.
• PMP preferred.
• CMP designation is a plus.
• Open to domestic and international travel; 1-3 trips annually.

Compensation: Exempt position with an annual salary range of $65,000 to $72,000Why You’ll Love Working Here:Lions Clubs International has excellent benefits for you and your family. We believe in a balanced work-life and have programs and benefit plans to support our employees, such as:

• Three weeks paid time off
• Flexible and hybrid work schedules
• Comprehensive medical, dental, vision, and life insurance plans
• Flex spending accounts for medical and dependent care
• 401K with employer match
• Reimbursable training
• Casual dress

Diversity, equity and inclusion are at the core of who we are. Diverse and inclusive teams have a positive impact on the work we do, and we know that having varied perspectives helps generate innovative ideas to solve complex problems in an ever-changing world.Lions Clubs International Is an Equal Opportunity EmployerPowered by JazzHR

Expected salary

$65000 – 72000 per year

Location

Oak Brook, IL

Job date

Wed, 05 Mar 2025 04:12:46 GMT

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