Project Manager, University Major Gifts

Main Work Location: Stanford Historic Campus

Schedule: Hybrid (at least 2 days per week on site)

Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Bay Area employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives.  We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

The Office of Development (OOD) advances Stanford’s mission by raising philanthropic support from alumni, parents, families, friends, and institutional funders. Working in concert with volunteers and academic leaders, OOD staff members strive to accelerate Stanford’s purposeful impact in the world. Stanford is committed to a donor-centric approach to development. Every member of the Office of Development staff plays a role in providing the university’s donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience. 

Within this framework, we seek experienced candidates for a Project Manager to join the University Major Gifts (UMG) team. The ideal candidate for this position has a strong belief in the importance of philanthropy and is willing to jump in and learn new processes and systems. Candidates must have excellent communication and data analysis skills, enjoy working with a wide variety of people, and can multi-task and prioritize quickly and professionally in response to requests. Preferably, they are creative and have the ability to think outside the box, are comfortable working with high-level volunteers and donors, and thrive in a fast-paced environment. 

POSITION SUMMARY:

The Project Manager will provide support for fundraising programs and activities within the University Major Gifts program (whose gift officers are primarily focused on securing gifts of $250K+). Support major gift officers in their day-to-day work with university donors and volunteers and collaborate with a wide cross-section of colleagues across the office of development and the university more broadly. This position reports to the Regional Director of Development and collaborates closely with major gift officers covering Southern California and the Southwest.  

In this role you will:

• Support a team of major gift officers in fundraising programs and activities.
• Support the Regional Director in scheduling, preparing for, and tracking team activities and collaborations across the office of development.
• Draft and help prepare polished materials, including: proposals, detailed donor visit briefings for senior university leaders and faculty, background documents, gift acknowledgements, and stewardship materials. 
• Partner with gift officers, stewardship, marketing and event planning staff in the planning and implementation of donor cultivation and stewardship, alumni, and special recognition events.
• Assist Regional Director of Development in managing pipeline of prospects for major gift cultivation.
• Provide development program reporting and analysis to support fundraising strategies.   
• Retrieve information about prospects and donors, manage data input, and generate complex reports using the university external relations database (Salesforce) and financial reporting systems.
• Troubleshoot gift and payment issues, ensuring accurate donor record keeping, and driving complex administrative issues to resolution.
• Track, analyze and report on fundraising progress against goals and objectives for specific programs, as assigned.
• Assist Regional Director of Development in managing regional volunteer activities during a campaign.
• Demonstrate a commitment to promoting and supporting an environment of diversity and inclusion.
• Other duties as assigned.

To be successful in this role, you will bring:  

Education & Experience:

Bachelor’s degree and two years of relevant experience or combination of education and relevant experience.   

Knowledge, Skills and Abilities:

·       Advanced ability with Microsoft Office suite.

• Proficiency with database systems, such as Salesforce. Ability to acquire proficiency in Stanford information and financial systems.
• Outstanding communication skills (written and oral).
• Strong data analysis skills including experience gathering, organizing, and analyzing data, and communicating/presenting results and recommendations in a succinct fashion to key stakeholders.
• Ability to work efficiently, juggle tasks simultaneously, meet deadlines, and achieve goals.
• Excellent interpersonal skills, and ability to interact with a wide range of people and both internal and external constituents.
• Exceptional attention to detail and follow-through.
• Exercise discretion in working with confidential and sensitive information.

The expected pay range for this position is $82,000 – $97,000 per annum. 

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards ) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

PHYSICAL REQUIREMENTS:

• Frequently perform desk-based computer tasks, sit, and use a telephone, stand/walk.
• Occasionally light/fine grasping, lift/carry/push/pull objects that weigh up to 10 pounds, writing by hand.

WORKING CONDITIONS:

• May require working flexible hours, including nights and weekends.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu .

WHY STANFORD IS FOR YOU:

Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives.  We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums. 
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at [email protected] . For all other inquiries, please submit a contact form .
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.