McGill University
Job title:
Project Officer
Company
McGill University
Job description
Please refer to the job aid for instructions on how to apply.If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).Position Summary:The mandate of McGill Global Health Programs, one of the flagship programs within the new Department of Global and Public Health, is to take advantage of the diversity and strength of individual global health researchers and global health related groups at McGill and enhance the opportunities for collaboration and potential impact. Global Health Programs is involved in the production of small and large programmatic offerings, including the McGill Summer Institutes in Global Health.Under the direction and support of the Chair, Department of Global and Public Health and directly reporting to the Director (Administration and Operations), School of Population and Global Health, the Project Officer provides senior administrative and logistical support primarily for the McGill Summer Institutes in Global Health (SI) and other related non-credit courses, workshops and projects and experiential learning initiatives. He/she will develop a comprehensive and proactive approach to oversee strategic initiatives and investments for the Summer Institute —a non-credit, professional development program offering a variety of coursework for internal and external participants. He/she will foster collaborations and identify networking opportunities to attract both local and international participants as well as sponsors to the Summer Institute Program.Primary Responsibilities:Program managementResponsible for the effective logistics and coordination of all elements related to the McGill Summer Institutes in Global Health, which includes the registration of over 1200 participants each summer;Acts as point person for the program;Works in collaboration with Academic Leads on designing professional development program based on previous participant feedback with goal to provide a fulsome experience for participants and faculty, increase enrollment and strengthen the program as a leader in global health education;Provides excellent customer service to all general public inquiring about the program and to enrolled participants;Leads correspondence with Summer Institute Academic Leads to select, plan, and advertise courses for each year;Provides high level strategic event administration including venue coordination, catering procurement, speaker travel arrangements, etc.;Oversees all travel, including immigration documentation (in conjunction with local and University Immigration Advisor) related to all participants of the Summer Institute;Liaise with government officials and related offices at the local, federal and international level Creates and fosters effective working relationship with McGill Professional Schools in Infectious Diseases and Global Health service programs with all Units, all Research Institutes and affiliated McGill Hospitals by identifying and responding to their needs.Financial ManagementResponsible to ensure the effective management of the Summer Institute to ensure sound financial planning as well as identifying revenue streaming opportunities, in conjunction with the leadership and key stakeholders;Recruits sponsors and identifies possible fundraising opportunities for the Summer Institute in collaboration with University Advancement and other funding partners;Works with Finance on components of the budget, as well as the monitoring of the revenue stream;Creates and monitors the budget for sign-off. Monitors accounts and bring discrepancies to the attention of key financial point people at the AEC, Faculty and University level;Oversee and processes expense reports, advances, pay invoices and ensures compliance with University and Tri-Council policies. Makes decisions, judgement and the application of policies and procedures.Controls and manages the strict budget of the project, distributes resources appropriately as outlined in the budget;Develops and proposes strategic initiatives, including business plan proposals, to make recommendations on ensuring the financial viability of the program and its long-term sustainable – including proposals for expansion.Communication & OutreachWrites material, such as brochures, posters, slides, handbooks, bulletins, booklets, biographies and other documents for activities organized by the Program (conferences, symposia, workshops, etc.).Liaises with internal units and external organizations, including government officials;Manages the upkeep of Summer Institute website and social media outlets;Develops opportunities to build relationships and partnerships with government offices, NGO’s, local ministry offices, etc. in the scope of global health in an effort to promote the Summer Institute and bring awareness to the community;Recruits sponsors and identifies possible fundraising opportunities for the Summer Institute in collaboration with University Advancement (Faculty of Medicine and Health Sciences);Supervises stewardship of sponsors/partners;Participates at meetings, conferences, workshops, networking opportunities, make recommendations and provides solutions;Other projects and initiativesConducts needs assessments, environmental scans and interfaces with potential academic leads and clients for experiential learning opportunities within the Department;Assesses the suitability of course proposal and makes recommendation on future courses, certificate programs, timing and related plan;Develops annual report.Supervises casual staff, including interns, who contribute to the execution of the Summer Institute;Other Qualifying Skills and/or AbilitiesDemonstrated organizational skills, ability to prioritize, and multi-task to meet regular deadlines. Demonstrated ability to work independently and as part of a team. Must be client focused and service- oriented. Dynamic leadership, discretion and sound judgement are core to the role. Attention to detail and a demonstrated ability to draft, proof-read and edit document/correspondence and other material. Demonstrated ability to work in a PC environment using word processing, databases, spreadsheets (PowerPoint, Excel), MINERVA, BANNER. Graphic design experience in Photoshop and website management an asset. English and French both spoken and written. Third language an asset. Master’s degree an asset. Training in global and/or public health will be an asset.Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4.Minimum Education and Experience: Bachelor’s Degree 3 Years Related Experience /Annual Salary: (MPEX Grade 04) $63,810.00 – $79,760.00 – $95,710.00Job Profile: MPEX-ADM2A – General Administration – Professional 2Hours per Week: 33.75 (Full time)Supervisor: Director of Administration, SPGHPosition End Date (If applicable):Deadline to Apply: 2024-10-17McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .
Expected salary
$63810 – 95710 per year
Location
Sherbrooke, QC
Job date
Sun, 06 Oct 2024 02:41:30 GMT
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