Project Support Officer – Research & Development

Job title:

Project Support Officer – Research & Development

Company

Inland Fisheries Ireland

Job description

Inland Fisheries Ireland has an exciting new role for a Project Support Officer to join our team.Inland Fisheries Ireland (IFI) has a vacancy for a Project Support Officer to join our Research and Development (R&D) division.The R&D division delivers on its core goals, objectives and reporting requirements and other innovative research through funding from internal, EU and other external sources. Project administration, management, and governance requirements for national and international research and innovation funding programmes have grown substantially in recent years. The purpose of the R&D Project Support Officer is therefore to alleviate project administration demands on the Head of R&D and senior research staff while continuing R&D’s excellent record of corporate and financial governance compliance with various funding programme rules.ABOUT USInland Fisheries Ireland are the environmental agency responsible for protecting, managing and conserving Ireland’s inland fisheries and sea angling resources.More information can be found by visiting our .VISION, MISSION & VALUES
VisionTo place the inland fisheries resource in the best sustainable position possible for the benefit of future generations.MissionTo protect, manage and conserve Ireland’s inland fisheries and sea angling resources and to maximise their sustainability and natural biodiversity.Values

• We work collaboratively with professionalism
• We are open, transparent and accountable
• We act with respect and integrity
• We are committed to stewardship and sustainability

KEY RESPONSIBILITIES

• Assist the Head of Research and Development in managing overall R&D programme delivery including the development of research programme workstreams, identification of key milestones and deliverables, resource allocations, and reporting schedules.
• Standardise, enhance and document IFI R&D project management processes.
• Ensure individual research programmes and projects comply with organisational or departmental annual/multi-annual budgeting and planning schedules through consultation with IFI Finance and Corporate Services. Support and advise researchers regarding financial monitoring and ensure effective communication with project partners and project leads.
• Coordinate the reporting of expenditure and budgetary compliance for programmes and projects.
• Coordinate dissemination of research project progress reports across relevant Inland Fisheries Ireland Divisions and to external stakeholders.
• Ensure research projects and programmes comply with current governance policies, funding rules and regulations, and legislation including Circular 13/2014 Management of and Accountability for Grants for Exchequer Funds.
• Report annually on the R&D allocations and outputs – data is required under Commission Regulation (EC) No 995/2012.
• Assist with procurement, including necessary capital equipment, laboratory items, etc. as required by R&D for internally & externally funded (EU and other national/international agencies) projects.
• Support preparation of any business cases (e.g. additional staff, capital equipment) to include budgets and scheduling where necessary.
• Provide support to senior research staff in managing internal, EU and additional externally funded research projects and programmes.
• Ensure externally funded project management complies with all administrative and financial reporting requirements through full project lifecycle.
• Collate and process claims for externally funded projects including INTERREG and EMFAF.
• Consult and collaborate with relevant IFI Finance and Corporate Services staff to ensure external project financial governance comply with grant agreement rules and internal IFI policies.
• Maintain up to date knowledge of Inland Fisheries Ireland’s governance responsibilities, policies and procedures and support their implementation in R&D project management practices.
• Coordinate the review process for Section 14 Authorisation Applications and Foreshore Licence Applications.
• Coordinate R&D responses to FOI, AIE and other requests.
• Understand, assess and re-evaluate risks to project delivery and project governance.
• Other duties as assigned by the Head of R&D.

KEY KNOWLEDGE & EXPERIENCEThe ideal candidate will have the following;Essential

• A record of academic achievement to include a recognised third-level qualification, at a minimum of NFQ Level 7, or equivalent, in a relevant discipline.
• A minimum of 5 years experience in research administration and research project management.
• Demonstrable project management skills, with a capability to achieve deliverables on time and within budget.
• Demonstrable strong knowledge of office procedures and management systems.
• IT proficient with excellent working knowledge of Microsoft software suite such as Word, Excel, PowerPoint and Teams and have strong editing and writing experience.
• A full clean Category B driving licence that is valid in Ireland.

Desirable

• A recognised third-level qualification of NFQ Level 8 (Honours Bachelor Degree) or equivalent in a relevant discipline.
• Recognised project management certification at practitioner level or above, such as PRINCE2® Certification, PMI® Certification or equivalent.
• Demonstrable experience of providing support for research projects in public sector, NGO or academia.

• Proven experience in supporting the development, administration and management of European funded projects.

• Experience and the ability to work collaboratively across an organisation finding paths to achieving successful outcomes, and delivery on divisional goals and plans.

• Experience of supporting the application of policies, procedures and systems of work to ensure compliance, best practice and consistency throughout an organisation.

• The capability to manage multiple tasks with due attention to deadlines.

• Evidence of engaging and communicating at senior levels.

• Possess strong organisational, problem solving, people management, interpersonal and communication skills.
• Demonstrated experience in procurement, ideally public sector.

REMUNERATIONThe salary scale for the position is at the level of Higher Executive Officer as applies in Inland Fisheries Ireland, it is a 9-point scale including 2 long service increments (LSI’s): Point 1 €56,058.57; Point 2 €57,718.03 ; Point 3 €59,385.04; Point 4 €61,045.98; Point 5 €62,715.41; Point 6 €64,383.64; Point 7 €66,049.43; Point 8 (LSI 1) €68,457.74; Point 9 (LSI 2) €70,859.97 (IFI HEO Grade Payscales as of 01/10/2024)Candidates should note that salary will not be subject to negotiation and the rate of remuneration may be adjusted from time to time in line with Government pay policy. New entrants to the public sector will start on point 1 subject to Haddington Road Agreement and subsequent Government Agreements.TENUREThis post is offered on a permanent contract basis.APPLICATIONSA cover letter and up to date Curriculum Vitae should be submitted by midnight on Thursday 24th October 2024.Late applications will not be processed.Short listing will be based on information provided in the Cover Letter and CV.Canvassing will disqualify.Inland Fisheries Ireland is an equal opportunities employer.

Expected salary

Location

Ireland

Job date

Fri, 04 Oct 2024 00:44:56 GMT

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