Jones Lang LaSalle
Job title:
Receptionist/Property Administration Assistant
Company
Jones Lang LaSalle
Job description
JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.JLL is seeking a dynamic and customer-oriented individual to join our Property Management Team at one of our client’s busiest sites. As a vital member of our team, you will be a primary point of contact for clients and tenants.In this role, you will play a crucial part in ensuring the smooth operation of our buildings by efficiently handling tenant inquiries and providing exceptional administrative support. We will rely on your level-headedness and professional demeanor to handle sensitive and urgent requests.This role is on a hybrid schedule, splitting time between the onsite office and working remotely. If you thrive in a customer-centric role and have a keen interest in property management and real estate, this is an excellent opportunity to grow your career.What you’ll be doing:
- Front desk reception duties
- Answering main phone line
- Greeting visitors
- Assisting contractors with check in and check out process
- Ordering stationery and coffee supplies
- Opening mail and distributing amongst the team
- Managing boardroom booking system
- Property Administration Assistant duties
- Ordering property posters
- Scanning and uploading invoices to Yardi
- Coding regional and some property related invoices
- Maintaining tenant insurance database
- Setting up new vendors in Yardi and maintaining vendor WSIB and insurance expiry database
- Entering tenant service requests in Prism
- Maintaining monthly parking database
- Other duties as reasonably assigned
What you bring:
- 2-3 years’ experience in administrative and/or reception role within the commercial real estate environment
- Post-secondary education an asset
- Strong computer skills, including proficiency in Excel and working knowledge of Outlook, Word and PowerPoint
- Knowledge of Yardi Voyager an asset
- Strong analytical and problem solving skills
- Adaptability and flexibility, ability to handle a fast-paced environment
- Excellent customer service skills with ability to deal with evolving tenant and team needs
- Proven organizational skills
- Excellent verbal and written communication skills
- Attention to detail; ability to resolve problems using facts and sound reasoning
- Self-motivation, professional and flexible attitude
- Ability to work both independently and as part of a team
WHAT’S IN IT FOR YOU:
- Join an industry leader and shape the future of commercial real estate
- Deep investment in cutting-edge technology to power your work
- Comprehensive and competitive benefits plan
- A supportive, caring and diverse work environment designed for your growth and well-being
Location:On-site –Mississauga, ONIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
I want to work for JLL.
Expected salary
Location
Mississauga, ON
Job date
Sat, 03 Aug 2024 06:54:14 GMT
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