Records Assistant I (18 Month Term)

Job title:

Records Assistant I (18 Month Term)

Company

Canadian Nuclear Laboratories

Job description

Are you detail-oriented and passionate about managing important documents and records? Can you see yourself ensuring that critical information is stored and easily retrievable for future needs? In this role, you’ll manage the Facilities Decommissioning & Environmental Remediation’s records, maintain a web-based photo storage system, and update electronic display boards. If you’re ready to make an impact by ensuring accurate and efficient documentation management, this job is for you! Apply today!What will you be doing!

• Acting as the main contact to answer routine questions, obtaining and providing information to stakeholders within and outside the organizations, and ensuring timely and accurate responses.
• Organizing, prioritizing, consolidating, editing and formatting technical reports to make them consistent, accurate and valuable.
• Providing general assistance to the staff within the Department by issuing and/or filing correspondence.
• Preparing standard reports in support of the Department Manager and staff.
• Providing guidance and supporting other department employees on the records management and information systems.
• Processing and performing data entry into a database or electronic filing system and maintaining hard-copy and soft-copy filing systems.
• Implementing internal quality controls as well as security measures for the records management system.
• Preparing and maintaining spreadsheets of compliance documents for license listed facilities and for other documents required in Facilities Decommissioning & Environmental Remediation
• Other duties as assigned by your manager.

What we are looking for:

• Education

• Completing secondary school (Grade 12) with 1-2 years of related experience or a college diploma in a related discipline and one year of experience.
• Knowledge, Skills & Abilities

• Knowledge of Microsoft Office Suite and Adobe to filter reports, capture documents in PDF format, format documents, prepare them for archival, modify existing procedures and create flowcharts.
• Knowledge of ATOM & Vault would be an asset.
• General knowledge of the internal database to search, validate, issue, archive and process documents.
• General knowledge of company and divisional document control standards, records management and archival of project records and their associated documentation.
• Detail-oriented to identify discrepancies and errors in formatting and coding of documentation and any inconsistencies in metadata and records.
• Oral and written communication skills to relay information one-on-one to interpret existing procedures to customers and coworkers.
• Tact and courtesy when dealing with internal customers.
• Works towards the Records Management Certification.
• Security Clearance Eligibility Required

• Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3-5 years of verifiable history in Canada, Australia, New Zealand, the United States and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat’s “Standard on Security Screening” and the “Policy on Government Security.”

Working conditions:condensed work week: 4 days x 10 hour shiftsWhy CNL?Does working with a team across Canada to advance nuclear science and technology for a clean and secure world speak to you? We’re reinventing ourselves to be the pacesetters so we can lead the charge in solving the problems that matter, like building the next generation of clean nuclear and hydrogen energy solutions, developing new and better-targeted cancer treatments, and continuing to lead the world in environmental remediation.We offer a complete total rewards package :

• Paid time off (vacation, sick, floater & personal);
• Benefits effective day one, that’s right, no waiting period;
• Tuition support
• and a pension!

Do Our Priorities Resonate with You?

• Clean energy for today and tomorrow.
• Restore and protect the Environment.
• Contribute to the health of Canadians.

Location:CNL’s Chalk River laboratory is nestled in the Ottawa Valley and affords our employees an environmentally pristine area with extensive forests, hills, and numerous small lakes. These support a variety of wildlife typical to the southern edge of the Canadian Shield. Many surrounding towns, such as Pembroke, Petawawa, and Deep River, provide unparalleled outdoor adventures at your doorstep!CNL works with employees across our Canadian locations to enable a hybrid workforce where possible. Our Hybrid employees work with their manager to establish expectations for when they will be on-site vs. working from home.CNL is committed to providing an atmosphere free from barriers that promotes equity, diversity, and inclusion in achieving our mission. CNL welcomes and celebrates employees, stakeholders, and partners of all racial, cultural, and ethnic identities. Please read for more on our DE&I Commitment.CNL also supports a workplace environment and corporate culture built on our Core Values: Respect, Teamwork, Accountability, Safety, Integrity, and Excellence. These values encourage equitable employment practices and career prospects, including accommodations for all employees.CNL is committed to being an equal-opportunity employer. If you require accommodation measures during any phase of the hiring process, please indicate via our ATS when applying. All information received regarding accommodation requests will be kept confidential.The Chalk River Laboratories site is located on the unceded and unsurrendered territory of the Algonquin Anishinaabe people. As an organization, CNL recognizes and appreciates their historic connection to this place. CNL also recognizes the contributions that First Nations, Métis, Inuit and other Indigenous Peoples have made, both in shaping and strengthening this community in particular, and this province and country as a whole.#LI-HYBRID

Expected salary

Location

Chalk River, ON

Job date

Sat, 29 Mar 2025 08:11:22 GMT

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