Records & Information Analyst

Job no: 0061225
Location: Parkville
Role type: Full-time; Continuing
Department: Legal and Risk
Salary: UOM 7-$102,338-$110,780 p.a. plus 17% super

• Serve as a reliable advisor to stakeholders on records management and compliance
• Enhance industry knowledge within a supportive team
• Brilliant benefits and a flexible hybrid work environment! 

About the Role
As the Records and Information Analyst you will provide oversight of records and information standards, processes and system deployment strategies at the University, utilising your expert knowledge to provide consulting and advisory services to stakeholders. Informed by a deep understanding of University processes, you will contribute to the development of compliance frameworks, while ensuring that appropriate technology solutions are in place to support compliant and efficient management of records throughout their lifecycle. Importantly, you will have a growth mindset, driving continuous improvement initiatives and ensuring that current frameworks and supporting tools continue to meet the needs of the business.  

Your responsibilities will include:

• Direct records management implementations including scoping, business analysis, configuration, data migration and integration with other systems, training and procedure development to support business efficiency and external compliance
• Design and deliver consulting services for the risk assessment and compliance certification of business applications and digitisation processes
• Develop appropriate training and/or awareness programs for staff to support adoption of good practices in records and information management

Who we are looking for
Your excellent client-facing and stakeholder engagement skills will allow you to build trust and rapport with staff across the University, promoting strong working relationships and providing an exceptional Business Partner approach to service delivery. You will possess a high level of business acumen and bring a highly strategic solutions-oriented approach to the team, demonstrating agility in a rapidly changing environment.

You will also have:

• A relevant qualification and extensive experience or an equivalent combination of relevant experience and/or education and training in a relevant area
• Demonstrated ability to provide advice and training about records and information management standards, policies, systems and practice based on expert knowledge of the field and external regulatory frameworks
• Business analysis and process mapping skills and a demonstrated ability to streamline and simplify complex methods or concepts

For further information regarding responsibilities and requirements please refer to the attached PD.

This role requires current valid work rights for Australia.

Your new team – Legal and Risk
Legal and Risk delivers high-quality, integrated, expertise-based professional services and advice to facilitate agile decision making and enable external compliance in support of the University’s operations and purpose.

What we offer you!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page!

The University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn .   

Be yourself
The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and celebrates diversity.  First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact Kim Groizard at [email protected] , with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled “Reasonable Adjustments Request”.

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture, and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

Join Us!
If you feel this role is right for you, please apply with the following documents: 

• Resume
• Cover Letter outlining your interest and experience

Please note that you are not required to respond to the selection criteria in the Position Description.

If you have any questions regarding the recruitment process, please feel free to contact Ivanka Yan via email at [email protected] , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

Position Description