Secretary III

Back to search results Apply now Job no:926150
Work type:Support Staff
Pay Grade: 09
Major Administrative Unit / College: College Of Human Medicine
Department: Medicine 10022582
Sub Area: CT- Clerical Tech.
Salary: Salary Commensurate with Experience
Location:East Lansing
Categories:Administrative/Business/Professional, Office/Clerical Support, Clerical Technical- CT, Full Time (90-100%), Union, Remote-Friendly

Position Summary

The Department of Medicine seeks an energetic, engaged, and hard-working individual to support the Vice-Chair for the Office for Research. Provides direct support to Vice Chair for Research, Office of Basic & Translational Science faculty and additional faculty as assigned. Provides a wide range of support services including but not limited to: preparing correspondence and other documents for the faculty including responding to email; answering and directing phone calls; reviews, interprets, summarizes, and prioritizes incoming information and documents to ensure prompt attention; coordinates and arranges meetings/conferences, both internal and external; maintains Faculty Academic and Clinical schedule; coordinates travel arrangements and prepares reimbursement documents; takes and distributes minutes of various department and division meetings. Responsible for maintaining Office of Research social media presence and developing and disseminating periodic newsletters to targeted faculty and staff (i.e. News Blast).

Unit Specific Education/Experience/Skills

Knowledge normally acquired through a high school education; three to five years of related and progressively more responsible or expansive work experience in maintaining accounting ledgers and/or experience in word processing, spreadsheet, database, and/or desktop publishing software. The job may require knowledge of presentation and web page software and technical or medical terminology and/or technical training related to the field of employment; or an equivalent combination of education and experience.

Desired Qualifications

This position requires knowledge of Enterprise Business Systems (EBS), effective knowledge and use of Microsoft Office Suite, Qualtrics, multi-calendar scheduling, general administration skills and organizational skills while maintaining a positive attitude and consistently keeping in mind the continued goals and values of the department as necessary to facilitate the department’s growth. This position requires the ability to be a self-starter and work independently as well. Ability to manage multiple, simultaneous projects and schedules with overlapping timelines and demands, render decisions based on relevant information, use good judgement, and maintain confidentiality.  Excellence in communication and interpersonal skills and ability to interact with varied constituents in a timely, courteous, and professional manner; ability to interpret information to coordinate projects and respond to questions; demonstrates a work orientation that includes problem solving, teamwork and adaptability to change, focus on service, and continuous learning for self-improvement. 

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Cover letter and resume 

Special Instructions

This position requires on-site responsibilities 2 to 3 days a week at our East Lansing campus. Additional on-site responsibilities for meetings, events and other job duties as required.  Some local travel to coordinate and attend department events may be required. 

Work Hours

STANDARD 8-5

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

The Bidding Eligibility ends on 01/30/2024 at 11:55 PM

Advertised:Jan 24, 2024 Eastern Standard Time
Applications close:Feb 6, 2024 Eastern Standard Time