Senior Administrative Assistant- BC Region

Job title:

Senior Administrative Assistant- BC Region

Company

Canadian Western Bank

Job description

At , we strive to build value for the people who choose us every day: our people, our clients and our investors. We do this by:Putting people first and building relationships with intentionSeeking out and embracing new ideasBelieving that how we do things is as important as what we doRoles Specifications:Location | Vancouver, BC.CWB is a bank built for business ownersOur core focus is to become the best full-service bank for business owners in Canada. How do we do this? By delivering a proactive client experience through highly personalized service, specialized expertise, and customized solutions. And we do all this with an unrivalled sense of urgency that our clients love about us.The opportunityProfessional Administration. Individual & Integrated Team Support.To provide professional administrative support to the BC Banking Region while maintaining a high level of confidentiality and professionalism. This position plays an integral role in ensuring efficiency and effectiveness in key support and administrative processes for the regions ensuring a positive and supportive team environment while providing excellent service to team members and clients. This includes general administrative support for the regional leadership teams, including expense, invoice and travel management, support for team activities, on premise admin support, assistance with budget tracking, meeting and communication support, and other coordination duties as required.Specific accountabilitiesReceive incoming invoices, validate to budget detail and prepare payment coding instruction details for Accounts Payable, ensuring the proper signatory authorizations are obtained.Setting up contracts and blanket purchase orders for contract services.General budget tracking, as required.Support leaders with timely and accurate expense management (personal expenses and corporate expenses).Coordinate facility services, including seating/office plans, repair or maintenance, key/lock management, procurement of new furnishingsBooking of rooms and organizing meetings for department level as requiredOther administrative duties, as assigned inclusive of: minute-taking, filing, invoicing, ordering office supplies at the discretion of business leadersCoordinates all travel/meeting arrangements and booking for the leadership teamManage incoming and outgoing correspondence per leader direction, as required.Manage travel requirements as assigned including airfare, and accommodations in line with CWB group travel policy. Support expense claim management process, as required.Receive incoming/forwarded phone calls in a professional manner, taking and distributing messages.Ordering and maintaining stationary supplies and supply roomCapture and input information, both for presentation and storage, into the appropriate softwareCoordinating tasks within the department as assigned (e.g., ordering lunches, consolidating data, etc.)Other administrative duties, as assigned inclusive of: meeting arrangements, minute-taking, filing, invoicing, meeting bookings, ordering office and kitchen supplies, mail runs and distribution of the daily mailMaintain strict confidentiality of employee information and leader interactions.Prepare and regularly review annual goals and career development plan with manager/supervisorPromote cooperation and commitment within the CWB Group towards the attainment of common goals enabling productive group interactionsKnowledge, Skills and AbilitiesEducationSome post-secondary education and/or learning courses preferredProfessional ExperienceMinimum 3-year administrative experiencePersonal CompetenciesPortray a team player and a “can do” and proactive attitude at all timesExcellent administrative and organizational skills with the ability to prioritize job responsibilities and manage high volumes of information effectively, particularly as this role supports multiple leaders at onceProficiency with Microsoft Office suite of products, including but not limited to Outlook, Word, ExcelAble to deal with people sensitively, tactfully, diplomatically and professionally at all timesDemonstrated ability to build and maintain relationships with management, staff, and clients to enhance professionalism and productivityAbility to execute role tasks with a high degree of confidentiality and professional discretion.Strong and highly flexible, solid interpersonal and communication skills, both written and verbal, that allow one to work effectively in a diverse environmentGood analytical skills with strong attention to detailClearly conveys information using the tools necessary, engaging the audience to ensure the message is delivered and understood, creating a positive first impression with confidence and respectAbility to work effectively with minimal supervisionFollows policies and procedures when completing tasksTakes personal responsibilityWhy work with us?Your success is our obsession! And our award-winning culture & benefits back it up.Proudly recognized by Great Place to Work® in 2024 as one of Canada’s top 50 Best Workplaces & member of Waterstone Human Capital’s Most Admired Corporate CulturesTM Hall of Fame.Wellness matters. We offer an award-winning benefits package that includes:Hybrid work environmentsEveryday flexibilityGenerous company-funded health coverageHealth care spending accountA flexible wellness programgenerous time-away options to unplug, rest & recoverCareer development. We commit to our employees’ development and help them reach their professional goals with:Organization wide coaching servicesMentorshipEducation support & training programsBring your whole self to work. Inclusion is a journey requiring practice & experience to result in a powerful outcome. Your perspective matters & voice will be heard. Find community within the CWB family in our employee represented groups.#LI-NB1IND-BCAs an equitable employer, CWB Financial Group is committed to providing a safe and where a diverse workforce thrives. You are welcomed and encouraged to bring your whole self to work. Dignity, respect and equality are non-negotiables. If you require during any part of the recruitment or selection process, please reach out.Closing Date:

• Position closes at 12:01am on the close date identified below. 10/7/2024

Expected salary

Location

Vancouver, BC

Job date

Tue, 24 Sep 2024 22:18:39 GMT

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