Senior Grants & Contracts Specialist

Job Posting Title:

Senior Grants & Contracts Specialist

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Hiring Department:

Department of Psychology

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The Department of Psychology is seeking a Senior Grants and Contracts Specialist with experience in research grant and contract administration.

What benefits do I receive with UT?  The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards .

This position is eligible for a hybrid Flexible Work Arrangement (FWA) (on-campus and remote work). FWA arrangements are subject to manager approval and may shift due to changes in business needs.  The remote location must have a reliable internet connection to support working remotely. UT policies on Flexible Work Arrangements are available at https://hr.utexas.edu/current/fwa .

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/ .  

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit:

https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/ .

For more information on college staff professional development, please visit:

https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund .

Purpose

The Senior Grants and Contracts Specialist will manage the extramural funding operations for the Department of Psychology, provide comprehensive contracts and grants services, and ensure effective administrative management of funded grants.

Responsibilities

• Provide pre-award grant support for Department of Psychology: grant proposal preparation support and submission, budget preparation, and grant award set-up and account creation
• Manage all aspects of sub-awards: coordinate with outside institutions to process and submit all sub-award proposals; track, submit invoices, and issue payments for outside sub-awards managed by the Psychology Department
• Process and submit non-funded agreements (DUAs, NDAs, CDCPs, etc.)
• Business contracts: Develop and submit all department contracts, including purchasing contracts, consultant, and independent contractor payments
• Provide ongoing education and communication with researchers in department about proposal deadlines, upcoming funding opportunities, and updates to grant-related policy and procedures issued by UT and federal funding agencies
• Hold regular meetings with post-award support staff to ensure smooth transition from pre-award to post-award support. Serve as back-up for post-award support roles

Required Qualifications

Bachelor’s degree and five years of experience in the preparation, processing, and administration of research grant and/or contract proposals, including budget development. Demonstrated ability to work independently and meet competing deadlines. Attention to detail and excellent verbal communication and writing skills.  Dedication to providing outstanding service and support for a high-volume research unit.  Proficient with Excel, Word, and Adobe software. Familiarity with UT policies and procedures.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than the minimum years of experience in preparation, processing, and negotiation of research proposals and contracts, including budget development. Certified Research Administrator (CRA) certification. Familiarity with university electronic systems, including UTRMS, FRMS, and DEFINE. Proficiency with external electronic research administration systems such as ERA Commons and Research.gov. Experience with National Institute of Health guidelines and protocols. Broad knowledge of the sponsored research spectrum within a college/university environment. Ability to synthesize information and utilize resources from multiple sources.

Salary Range

$72,500 + depending on qualifications

Working Conditions

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.