Senior Officer, Programs ERU

Job title:

Senior Officer, Programs ERU

Company

International Medical Corps

Job description

Job TitleSenior Officer, Programs ERULocationUnited States – , US (Primary)CategoryEmergency Response UnitDate Needed By1/15/2025Program Description (Background)Job DescriptionJOB SUMMARYThe Senior Officer, Programs ERU, will be responsible for supporting the development and implementation of emergency response projects. This will include providing programmatic support to ensure the effective management and implementation of preparedness and emergency response programs. This will involve performing tasks and duties related to the Response Management System (RMS), emergency response activities, and preparedness – and, as required, may also act as program support for the Response Management Team (RMT). The Senior Officer, Programs ERU, will support the development and implementation of emergency response proposals and programs – ensuring the dissemination of information through appropriate channels to ensure the “whole-of-agency” approach to emergency response. This role will involve actively engaging with different departments to provide an effective and efficient emergency response.To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.MAIN TASKS AND RESPONSIBILITIESProgram design and supportContribute to assessments and the preparation of timely assessment reports.Support the development of action plans and workflows to enable smooth operations between team members based on assessments and objectives.Identify funding opportunities, lead proposal development activities.Start up and support project activities.Participate in hiring and onboarding personnel according to project budget and deliverables.Contribute to logistics and procurement, and as needed, work with the GLSC team to conduct inventory checks and support the packaging and prepositioning of items to be sent to the field.Support accurate monitoring systems; use data in regular project reviews.Monitor project deliverables, identify bottlenecks, and propose solutions to improve program implementation.Implement IMC logistics, finance, HR, administration and security procedures; create an environment of mutual respect where personnel adhere to procedures.Support the identification and tracking of potential emergency response partners.Conduct Bridget Insight scans to screen individuals and organizations related to a response.Coordinate with the ERU Senior Health Advisor and technical expert volunteers to develop and catalog the Standard Operating Procedures (SOP), related documents and forms and an eventual mission-ready package (MRP) for the Emergency Medical Team (EMT) with surgical capacity.Assist in the drafting of Terms of Reference (ToR) and facilitating payment for consultants.Coordinate with IT in the set-up and maintenance of Microsoft Office services for external users (part-time consultants and volunteers).Support the development of online training modules for staff and volunteers for the EMT.Communications, ReportingProduce timely high-quality reports for internal and external audiences.Draft regular situation reports and coordinate with the Communications department on editing and disseminating the reports internally.Coordinate the development of donor reports – collaborating with various departments, including GLSC, International Programs and Finance, to ensure accurate and timely reportingSupport IMC media and communications requests.Produce Emergency Response updates – including detailed 3-month/6-month updates, for Resource Development in coordination with field teams and appropriate departmentsDraft donor proposals based on identified funding opportunities and project activities.Draft the Rapid Assessment Form (RAF), Response Action Plan (RAP) and Delegation of Authority for an emergency response; disseminating necessary documentation internally to support emergency response declarationsCoordinationCoordinate assessments and activities with implementing agencies in the area to avoid duplication and to address gaps in service.Promote positive leadership through participation in regular and efficient internal coordination meetings.In the spirit of transparency, promote IMC work and liaise with relevant external stakeholders, local leaders and government officialsIdentify and build collaborative partnerships with NGO partners, sub-grantees, and other stakeholders.Collaborate in the development of referral pathways, service maps, and other networks that may assist clients to access services.Represent IMC. Generate a positive image of IMC and its personnel in the area of responsibility.Coordination of IMC medical volunteers in field settings and assisting them liaise with internal departments for travel, pay, benefits, and reimbursement.Coordination with IMC departments in the revision and distribution of the Response Management System (RMS).Assist in the planning, notetaking and reporting responsibilities for internal conferences. Travel and participate in the global and ERU conferences.Schedule Response Management Team (RMT) coordination meetings and take notes.Develop and finalize presentations to support information session, global meetings and other internal and external meetings and sessionsGeneralDeployed personnel are expected to assist with the setup, maintenance and demobilization of the clinical spaces and base camp as required.Actively promote PSEA (prevention of sexual exploitation and abuse) standards within International Medical Corps and among beneficiaries served by International Medical Corps.Adhere to the Code of Conduct, always maintain humanitarian principles and respect international humanitarian law.Deploy to Memphis, TN to assist with logistics inventory.Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.Job RequirementsMINIMUM QUALIFICATIONSTypically, a bachelor’s degree in a related field. An equivalent combination of relevant education and experience may be substituted as appropriate.Typically, 5+ years of relevant and progressive experience in an NGO environment, managing emergency projects, including at least 1 year of significant field operations experience supporting emergency/development programsSome relevant experience with humanitarian and development sectorReport writingGood research skillsUnderstanding of international health and developmentDemonstrates clear commitment to the organization’s vision and values in all aspects of workExcellent organization skillsExcellent communication skills (written/oral)Willingness to learn and apply new knowledgeWillingness to travel on up to 25% of the time may be required * Fluent in written and spoken EnglishSALARY RANGE: Mid $60,000 to High $60,000 per yearFor positions filled in the United States, the typical salary range for this role is as state above. Ranges are based on various factors including the labor market, job type, job level, internal equity and budget. Exact salary offers will be determined by factors such as the candidate’s skills, qualifications, experience and geographic location.Additional Technical or Language RequirementsCode of ConductAs applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report. If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.SafeguardingIt is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.Equal OpportunitiesInternational Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.Misconduct Disclosure SchemeAll offers of employment at International Medical Corps are subject to satisfactory references and background checks. International Medical Corps participates in the Inter-Agency Misconduct Disclosure Scheme from the Steering Committee for Humanitarian Response (SCHR). In accordance with this, we will request information from an applicant’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Expected salary

$60000 per year

Location

USA

Job date

Sun, 19 Jan 2025 00:56:10 GMT

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