Senior Programme Assistant

Organizational Scope & Context:

Under the overall supervision of the Head of Migrant Protection Unit (PXD) and the direct supervision of the Counter Trafficking Project Officer, the candidate will contribute to the implementation of the counter smuggling and trafficking activities under the Africa Regional Migration Programme (ARMP), funded by the United States Department of State Bureau of Population, Refugees, and Migration (PRM), and implemented by IOM Egypt. In addition, the candidate will contribute to the implementation of other activities and thus support the operations of the wider PXD portfolio.

Core Functions / Responsibilities:

1. Support the implementation of the overall activities under the Migrant Protection and Assistance Unit’s (MPA) to ensure work is proceeding according to established plans.
2. Under the supervision of the Counter Smuggling and Trafficking Project Officers, support the coordination, planning, preparation and implementation of counter smuggling and trafficking activities with focus on protection of vulnerable categories, such as VoTs and children on the move.
3. Coordinate the planning, implementation, monitoring of and reporting on the Africa Regional Migration Program (ARMP) activities in Egypt, in close coordination with the Counter-Trafficking Project Officer.
4. Monitor budget expenditures of the ARMP; verify availability of funds and maintain a proper record of approved project budgets and their revisions.
5. Directly communicate with North Africa missions implementing ARMP activities to exchange experiences and updates, through the sub-regional meetings.
6. Maintain effective liaison and coordination with local authorities, partners, intergovernmental and non-governmental organizations, and other stakeholders relevant to the project implementation.
7. Assist in monitoring and evaluating all programme aspects, according to IOM standards and procedures as well as donor requirements/standards.
8. Contribute to project reports and updates, and assist in ensuring proper information exchange on all operational aspects of the PXD programme between IOM, donors and other project counterparts.
9. Ensure timely submission of quality donor reports related to project implementation activities.
10. Ensure visibility and communication of the project activities and events, in coordination with the Media and communication team and in line with IOM’s standards and in full compliance with the donor’s requirements.
11. Identify and suggest opportunities for new project in the field of counter smuggling and trafficking in particular with regards to protection of vulnerable categories, such as VoTs and children on the move, and suggest the development of new networks with partners, both governmental and non-governmental.
12. Attend relevant seminars and meetings as well as other events aimed at promoting IOM activities as requested and delegated by supervisors.
13. Keep abreast of best practices relating to protecting vulnerable migrants.
14. Attend staff meetings when and where requested; attend bi-weekly MPA team meetings attend and/or chair or co-chair relevant meetings and working groups when and where requested.
15. Identify and document good practices and lessons learned; contribute to the development of Standard Operations Procedures (SOP), policies and concept papers and support the development of new projects.
16. Undertake other duties as assigned.

Required Qualifications and Experience:

Education

• University degree in Political or Social Science, International Relations, Development Studies, Migration Studies, or related fields from an accredited academic institution with five years of relevant professional experience, or
• Secondary School degree/certificate with seven years of relevant professional experience

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
• Knowledge of UN and bilateral donor programming.
• Sound knowledge of financial and administrative management.
• Sound knowledge of counter human trafficking and smuggling of migrants matters is an advantage.

Languages

• For all applicants, fluency in English and Arabic is required (oral and written).
• Working knowledge of French is desirable.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other

Any offer made to the candidate in relation to this special vacancy notice is subject to funding confirmation.

This is a national position and as such only Egyptian citizens and legal residents with authorization to work in Egypt at the time of the application will be considered.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.