Senior Research and Finance Administrator

Job title:

Senior Research and Finance Administrator

Company

NHS

Job description

Open only to applicants from Hampshire & Isle of Wight NHS system; HIOWH NHS Trust, HIOW ICB, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton Foundation Trust, South Central Ambulance Service or Hampshire Hospitals Foundation Trust.An opportunity has arisen for a Senior Research & Finance Administrator to join our busy and dynamic Research & Innovation Department at Hampshire & Isle of Wight Healthcare NHS Foundation Trust.Hampshire & Isle of Wight Healthcare NHS Foundation Trust aspires to offer every patient, carer and clinician the opportunity to participate in research. Improving healthcare for the benefit of patients is at the heart of everything we do. Patients within the Trust have some of the best access and opportunities for new therapies and technologies. The Research & Innovation team work hard to provide a wide range of opportunities for researchers, patients and carers to get involved in cutting-edge research, building the evidence for new approaches that are safe and effective, for the benefit of patients here in the UK and worldwide.This is a great opportunity for an individual to join our exciting and innovative department. The successful candidate will possess excellent organisational & numeracy skills and have the ability to engage with colleagues at all levels to provide an efficient, comprehensive financial and administrative service, enabling the smooth and safe operation of the department on a day-to-day basis.Main duties of the job*Raise invoices for and monitor payment of study related expenses.*Support the financial administration of grants, including monitoring and reporting.*Collaborate with researchers and stakeholders to support grant management and study related expenses.*Prepare financial reports and statements for internal and external stakeholders.*Preparing and circulating agreed regular and ad-hoc research financial reports to management and budget-holders to support financial control and decision making.*Administering designated aspects of the departments financial systems.*Monitor and raise purchase requisitions for the department.*Support the R&I Manager & collaborate with researchers and stakeholders in drafting research contracts & variations to contracts.*Maintain R&I administrative systems, including computerised systems and databases*Manage the departmental e-rostering system, ensuring leave requests and sickness episodes are entered in a timely manner, and ensuring staff rosters are kept up to date and accurate*Provide secretarial support to the team, including arranging meetings, diary management, minute taking and transcribing, manage the room booking system, assist senior managers with their administrative/organisational tasks, organise travel arrangements, book conference calls, taxis, couriers, etcAbout usHampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, bringing together expertise from across mental health, learning disabilities, community, and physical health services. We are dedicated to delivering compassionate, high-quality, and accessible care to the diverse communities of Hampshire and the Isle of Wight.With over 13,000 dedicated staff working across more than 300 sites, we place patients and staff at the centre of everything we do. Our goal is to create an integrated healthcare system that improves accessibility and ensures more consistent care for patients. By working together, we aim to improve patient outcomes, drive innovation, and meet the unique needs of the populations we serve.Our Trust unites services from Southern Health, Solent NHS Trust, Isle of Wight NHS Trusts community and mental health teams, as well as Hampshire CAMHS, originally part of Sussex Partnership NHS Foundation Trust. This transformation enables us to deliver more seamless care across the region, ensuring that patients receive the right support, in the right place, at the right time.Join us as we embark on this exciting journey to shape the future of healthcare across Hampshire and the Isle of Wight. We are deeply committed to our CARE values of compassion, accountability, respect, and excellence, and offer outstanding opportunities for career development, training, and collaborative working.Date posted24 December 2024Pay schemeAgenda for changeBandBand 4Salary£26,530 to £29,114 a year based on full time hoursContractFixed termDuration12 monthsWorking patternFull-timeReference number348-CORP-6637Job locationsMoorgreen HospitalBotley Road, West EndSouthamptonHampshireSO30 3JBJob descriptionJob responsibilitiesFurther information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone – if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust’s Recruitment team – detailed in the advert. The Trust will seek to resolve this issue wherever possible.We are happy to talk Flexible Working – all requests for flexible working options can be discussed as part of the interview process. Job descriptionJob responsibilitiesFurther information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone – if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust’s Recruitment team – detailed in the advert. The Trust will seek to resolve this issue wherever possible.We are happy to talk Flexible Working – all requests for flexible working options can be discussed as part of the interview process.Person SpecificationQualificationsEssential

• GCSE in Maths & English grade C or above

Desirable

• Relevant financial qualifications
• NVQ or equivalent in customer care
• Knowledge of GP Computer systems; Microsoft Office, RIO, EDGE

ExperienceEssential

• Experience of clerical and administrative work requiring a high degree of accuracy and working in accordance with policies/procedures
• Experience dealing with patients/public
• Relevant experience in financial administration
• Customer service experience
• Experience of Microsoft Word/Excel/Outlook and other database computer systems

Desirable

• Understanding of research funding mechanisms and financial management.
• Previous NHS experience.
• An understanding of the structure and organisation of services in the NHS.

Additional CriteriaEssential

• High level of numeracy
• Excellent verbal / written communication skills
• Excellent telephone manner
• Excellent IT skills and knowledge of IT systems
• Demonstrates attention to detail in written work
• Friendly but professional approach
• Self-motivated when not closely monitored

Desirable

• Basic awareness of how to configure an appointment system, e.g. rota management
• GDPR knowledge

Person SpecificationQualificationsEssential

• GCSE in Maths & English grade C or above

Desirable

• Relevant financial qualifications
• NVQ or equivalent in customer care
• Knowledge of GP Computer systems; Microsoft Office, RIO, EDGE

ExperienceEssential

• Experience of clerical and administrative work requiring a high degree of accuracy and working in accordance with policies/procedures
• Experience dealing with patients/public
• Relevant experience in financial administration
• Customer service experience
• Experience of Microsoft Word/Excel/Outlook and other database computer systems

Desirable

• Understanding of research funding mechanisms and financial management.
• Previous NHS experience.
• An understanding of the structure and organisation of services in the NHS.

Additional CriteriaEssential

• High level of numeracy
• Excellent verbal / written communication skills
• Excellent telephone manner
• Excellent IT skills and knowledge of IT systems
• Demonstrates attention to detail in written work
• Friendly but professional approach
• Self-motivated when not closely monitored

Desirable

• Basic awareness of how to configure an appointment system, e.g. rota management
• GDPR knowledge

Expected salary

£26530 – 29114 per year

Location

Southampton

Job date

Thu, 26 Dec 2024 07:53:16 GMT

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