Sr. Administrative Assistant – 12 month term

Job title:

Sr. Administrative Assistant – 12 month term

Company

CIBC

Job description

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.To learn more about CIBC, please visitWhat You’ll Be DoingThe goal of CIBC’s Capital Markets business is to be the premier client-focused wholesale bank based in Canada. To deliver on this, the Capital Markets arm of CIBC provides a wide range of credit, Capital Markets, Investment Banking, Merchant Banking and research products and services to government, institutional, corporate and retail clients in Canada and in key markets around the world. As a Senior Administrative Assistant, you’ll be responsible to support executives and coordinate the department’s administrative activities. You’ll provide exceptional support to the team, make decisions to complete administrative tasks within policy guidelines, organize an office using independent judgement, discretion and diplomacy and contribute to the effective and efficient operation of the business group.At CIBC we enable the work environment most optimal for you to thrive in your role. To successfully perform the work, you’ll be on-site full-time.How You’ll SucceedAdministrative Duties – Develops organization centric materials such as communications, correspondence, and presentations, and acts as a communication channel to facilitate timely and effective communications. Responds to related inquiries on the department’s behalf, or escalates issues for resolution as appropriate. Oversees the establishment and maintenance of organized and confidential electronic filing systems to ensure that business and operational reports, forms, and other business documentation are available.Calendar Management & Travel Arrangement – Manages the executive’s calendar of ‘scheduled appointments’, or upcoming events and matters requiring immediate attention. This would include making all travel arrangements and monitoring them to ensure maximum efficiency and accuracy. Also, acts as central point of resolution for conference/meeting rooms regarding policy and process, resource allocation, and related issues. Oversees the administration of a timekeeping system in adherence with reporting guidelines and processes.Expense Management and Support Accountabilities – Manages the expenses of the team, ensuring compliance with policy. Ensures the existence of an efficient process flow for invoice processing, in adherence with division processes and processing guidelines, and vendor agreements.Events – Liaises with CIBC’s Events Team and Corporate Access Team on client events, where necessary.Who You AreYou’re an experienced administrative professional. You have 2-3 years of experience as an Administrative Assistant in a highly professional, confidential, and fast-paced environment.You possess post-secondary education in a related field. Other professional related training to keep skills current with office productivity software and to develop leadership capability.Your influence makes a difference. You have excellent verbal and written communication skills and have ability to interact with a wide range of individuals in a wide range of situations with tact, diplomacy, and discretion.You’re digitally savvy. You have strong command of MS Office suite including Word, Excel, PowerPoint, and Outlook.You know that details matter. You notice things that others don’t. Your critical thinking skills help to inform your decision making.You’re motivated by collective success. You know that teamwork can transform a good idea into a great one. You know that an inclusive team that enjoys working together can bring a vision to life.Values matter to you. You bring your real self to work and you live our values – trust, teamwork, and accountability.What CIBC OffersAt CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential.We work to recognize you in meaningful, personalized ways including a competitive compensation, a banking benefit*, wellbeing support and additional offers such as employee and family assistance programs and MomentMakers, our social, points-based recognition program.Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.*Subject to program terms and conditionsWhat you need to knowCIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contactYou need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permitWe may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, French proficiency, MS Office). Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.Expected End Date 2025-08-04Job Location Toronto-161 Bay St., 6thEmployment Type Temporary (Fixed Term)Weekly Hours 37.5Skills Accountability, Activity Coordination, Business, Communication, Hiring, Human Resources (HR), Multitasking, Office Administration, Organizational Efficiency, Taking Initiative

Expected salary

Location

Toronto, ON

Job date

Sat, 27 Jul 2024 05:50:33 GMT

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