Staff Assistant III

Job title:

Staff Assistant III

Company

Olgoonik

Job description

Overview:The employee works within the scope of the contract to support senior office management. Provide professional administrative support in the management operations of the office, relieving the Office Director and Division Chiefs of many administrative tasks. This position is assigned to the Division Chief of Overseas Criminal Investigations (OCI).Primary Responsibilities:

• Prepare and /or edit organizational charts, memos and other office documents and material as required for the Annual DS Planning Structure/DS Annual Report and 1FAM and 12FAM revisions.
• Coordinator for DS EER review panel (Domestic and Foreign Service) chaired by the DS/INV/OCI Division Chief. Review EER’s for discrepancies and distribute to panel members.
• Utilize MS Excel spreadsheets to input data and generate the OCI portion of the DS Performance Measurement Reports.
• Compile weekly activities reports obtained from division personnel to develop the final Office report for review and approval by the Office Director.
• Compile, prepare and submit a Daily Activity Report outlining significant daily activities affecting the Overseas Criminal Investigations (OCI) Divisions. Report is provided to the senior level of Diplomatic Security Management.
• Compile, prepare and submit Office Weekly Activity Reports that reflects the accomplishment of activities in support of the mission of Domestic and Overseas Operations.
• Prepare reports on upcoming significant activities which will impact Domestic and Overseas Operations in regards to support of Department Events.
• Other duties by assignment may include a variety of security-related administrative or operational tasks directed at establish and sustaining specified levels of effectiveness in security and fiscal management and in responding to emergency conditions.
• Attend Bureau Planning Meetings to keep abreast of anticipated changes in Bureau and Department of State Policies.
• Maintain an effective working relationship with a broad spectrum of individuals in the Office/Bureau and Department.
• Prepare and submit Department Notices providing senior leadership with important information/notices, impacting domestic operations concerning the Department.
• Other duties as assigned

Supervisory Responsibilities:There are no supervisory responsibilities associated with this position.Education/Knowledge and/or Experience:

• A Bachelor’s Degree and six 6 of experience related to management disciplines.
• 10 years of experience related to management disciplines can be substituted for the Bachelor’s degree.
• Possess an understanding of and have an experience-based familiarity with administrative operations, project management, policy development, and senior level support services.
• Excellent writing ability, oral communications capabilities, and organizational skills are required.
• Must also possess and in-depth knowledge of the Department of State and its inner-relationships as it applies to the overall mission of the Department of State.

Job Performance Standards:

• Performs assigned duties in an outstanding manner
• Works exceptionally well with co workers and supervisors
• Interacts well with customers
• Displays tact and patience when dealing with customers
• Observes work hours
• Business professional attire

Certificates, Licenses, Registrations:None requiredSecurity Clearance:TOP SECRET Clearance Level Required

• Must have a current US Government TOP SECRET Personnel Security Clearance
• Must have a current US Government Single Scope Background Investigation (SSBI) (less than 4-1/2 years old) or be able to successfully complete a U.S. government administered Single Scope Background Investigation.
• Must be a U.S. Citizen.
• Must be eligible for and able to obtain and maintain required Security Clearance/access approvals.

Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell. The employee must occasionally lift and or move up to 25 pounds.Work Environment:General office environment.

Expected salary

Location

Arlington, VA

Job date

Thu, 13 Jun 2024 07:59:56 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (un-jobs.net) you saw this job posting.