Supply Chain Assistant (National Position) (Re-advertisement), Based in Ratchaburi

Location: Ratchaburi
Country: Thailand
Category: Operations & Administration Support
Employee Category Fixed Term
Job Type: Full Time
Work Arrangement: In-person
Open To Expatriates: No

Application Deadline: 20 January 2025

Background/ IRC Summary

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 50 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The IRC has been operating in Thailand since 1975 and currently aids displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son provinces.

Job Overview/Summary:

Under the direct supervision of Supply Chain Manager, Supply Chain Assistant will assist on IRC implementation on supporting services and ensuring IRC and donor compliance in the procurement of goods, warehouse, and assets for IRC.

RESPONSIBILITIES:

Procurement

• Assist Supply Chain Officer in regularly updating programs supplies and price lists with different specifications to ensure programs staff access to the most up-to-date version.
• Assist Supply Chain Officer in performing procurement activities for the Office.
• Assist Supply Chain Officer in performing procurement filing and sorting all purchasing documents.

Warehouse

• Assist Senior Warehouse Officer in performing warehousing activities in the warehouse and field warehouses operations are complied with IRC policies and the donors’ guidelines.
• Check conformity of the received goods with the PO and PL from suppliers and other organizations and ensure completion of documents according to the IRC Standard Operating Procedure and the donors’ guidelines.
• Maintain stock accuracy and timely records (stock card, bin card, inventory reports and related documents) on documentation at the sites for Chat Pa Wai office.
• Assist in organizing a cold chain system and ensure “keep-cool” items are handled appropriately.
• Inspect materials dispatched from the stores and update appropriate dispatch documents.
• Ensure appropriate storage conditions of all the warehouses and maintain safe storage, as well as cleanliness and tidiness of warehouses in the Chat Pa Wai office.
• Perform visual inspection of goods and raise for the claim process when necessary.
• Responsible for issuing Waybill, Delivery Report and Recording in logbook and circulate copy to related program teams.
• Ensure the transportation of essential drugs including dangerous goods and cold chain is organized in appropriate manner
• Support effective transportation solutions to support smooth warehouse operation and program efficiency.
• Closely monitor and review the expiration date of pharmaceutical supplies and update concerned people before out-of-date by 6 months ahead, and properly perform disposals for all scraps.
• Assist in proper disposal of expired products and medicines according to IRC and MOPH protocol.
• Assist in inventory cycle counts, annual financial year-end, and grant-end inventory counts.

Asset

• Assist Supply Chain Manager for Asset Database Management and ensure that the data is up to date and accurate Prepare Equipment Issue/Equipment Return documents, and document filing correctly.
• Assist in performing the annual IRC fiscal year-end asset counts and grant-end count exercises.
• Support asset and property disposal, and auction management.

General Duties

• Perform other duties as assigned by the supervisor.
• Assist Supply Chain team for effective working for INTEGRA system.

Key Working Relationships:

Position Reports to: Supply Chain Manager

Position directly supervises: N/A

Indirect Reporting: N/A

Other Internal and/or external contacts:

Internal: Supply Chain team, Operational team & Program team
External: Venders.

JOB REQUIREMENTS:

Education: Bachelor of Business Administration or other relevant fields

Work Experience: At least 1-year experience in Warehouse management or equivalent

Demonstrated Skills and Competencies:

• Good organizational skills, and adaptable
• Ability to communicate clearly both verbally and written
• Ability to work under pressure with minimum supervision
• Good prioritization skill
• Proficiency in Microsoft Excel, Word, and PowerPoint
• Service-minded and team-oriented person.
• Ability to work well in a team and with colleagues from different cultural backgrounds and walks of life.
• Experience in non-governmental organizations and migrant/refugee contexts preferred.

Language Skills: Good command of written and spoken Thai and English or other ethnic languages (preferably Burmese, Karen languages).

Working Environment:

The position will be based in Suan Phueng District, Ratchaburi Province.

Standard of Professional Conduct: The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.