TICAD Regional Project Coordinator

Job title:

TICAD Regional Project Coordinator

Company

United Nations Development Programme

Job description

Under the supervision of the TICAD Programme Specialist, and in close collaboration with the Regional Service Centre for Africa (RSCA), and the Bureau for External Relations and Advocacy (BERA), the TICAD Regional Project Coordinator will ensure the effective oversight of the regional projects and responsible for below:a. Coordinate overall management and implementation of the regional projects to ensure the achievement of project targets and results:

• Monitors progress of the project activites against the project results framework and the approved annual workplan;
• Lead Quantum entries/reports covering activity definition, updated risk log and the monitoring schedule plan;
• Review and clear on a regular basis progress reports, deliverables, disbursements and budgets to ensure implementation is on track;
• Carries out regular follow-up and monitoring of implementation activities as well as regular monitoring and reporting on risks and mitigation measures;
• Ensures that all project deliverables have been produced satisfactorily and in accordance with the approved Annual Work Plan;
• Secures any support and advice required for the management, planning and control of the project;
• Lead the implementation of project monitoring, evaluation, and results framework to identify plan deviations and other problems; and make needed course corrections within agreed upon tolerances to achieve results;
• Collaborates and gains acceptance from the project donor for changes in the agreed project scope and budget.

b. Provision of operations services to the regional projects:

• Monitors financial resources and accounting to ensure the accuracy and reliability of financial reports;
• Process fund transfers to the respective implementing teams to ensure that the budget is created, raise the zero-dollar invoice to process cash transfer, follow-up on project association in Quantum, etc.;
• Provide financial support and advice to the project managers and team members;
• Provide monthly expenditure reports on the regional projects;
• Provide regular support for implementing teams to advise on operational matters;
• Contribute to the preparation of procurement plans of the regional projects;
• Provide support to colleagues on travel requests and payments;
• Closely monitors and controls project issues to ensure minimal impact to delivery;
• Prepare and follow up on approvals of budget revisions.

c. Reporting: Manage donor reporting and consultations in collaboration with the Partnerships Team, Operations and Finance.

• Manage progress reporting of the regional projects;
• Serve as the coordinator for donor reporting by leading the inputs of key results, lessons, and other aspects of ensuring sound reporting to the donor from the implanting team;
• Coordinate communication, advocacy, and outreach activities for the regional projects for the smooth implementation in line with the respective guidelines of UNDP;
• Coordinate the preparation of annual, ad-hoc project reports, submission, presentation to contributors, and other relevant stakeholders.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation.Institutional ArrangementThe TICAD Regional Project Coordinator to the TICAD Programme Specialist, and will also coordinate with the implementing project managers of the regional projects. The Project Coordinator will be given access to relevant information necessary for the execution of the tasks under this assignment.Competencies Core
Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact
Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems
Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences
Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands
Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results
Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration
Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivityCross-Functional & Technical competencies Thematic Area Name Definition
Business Direction & Strategy Business Acumen

• Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome
• Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks.
• Knowledge and understanding of the operational frameworks in the organization.

Business Management Project Management

• Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals

Business Management Resource Management

• Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity

Business Management Monitoring and evaluation

• Ability to systematically monitor results of strategies, programmes, and activities with a view to make sure that they are being implemented effectively; Ability to provide managers and key stakeholders with regular feedback and reporting on the consistency or discrepancy between planned activities and programme management and results.
• Ability to make independent judgment of the management and results of strategies, programmes and activities based on set criteria and benchmark, keeping in mind the needs and concerns of client, current and upcoming.
• Knowledge and understanding of monitoring and evaluation frameworks, concepts, methodologies, systems, processes, and tools. Ability to make an independent judgement based on set criteria and benchmarks. Ability to anticipate client’s upcoming needs and concerns.

Finance Budget management

• Ability to support budgetary aspects of work planning process, drawing and management of team budgets

Business Direction & Strategy Systems Thinking

• Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Minimum Qualifications of the Successful IPSA Min. Education requirementsAdvanced university degree (Master’s or equivalent) in International Relations, Political Science, International Development, Project Management, Business Management, or related discipline is required.A first-level university degree (Bachelor´s degree) in the areas mentioned above in combination with additional 2 years of qualifying experience, will be given due consideration in lieu of Master´s degree.
Min. years of relevant work experience Minimum of 5 years (with a master’s degree) or 7 years (with a bachelor’s degree) of relevant experience in project management and programming at the national or international level, including operational management and quality assurance of development projects is required;
Experience, Knowledge, and skills

• Demonstrated project management experience, including multi-tasking to lead and execute multiple time-sensitive projects in parallel is required;
• Experience of project financial management and coordination, including developing budgets and work plans is required;
• Advanced knowledge of Microsoft Office including M&E Project Dashboards tools is required;
• Ability to plan, organize, implement, and report on work deliverables;
• Strong analytical, reporting, and writing abilities skills and experience;

Desired skills in addition to the competencies covered in the Competencies section

• Experience working in developing country settings is preferred.
• Experience in project monitoring, especially with the Government of Japan funded projects is preferable;
• Proven knowledge of UNDP’s Programme and Operations Policies and Procedures (POPP) and familiarity with Quantum is preferable;
• Hands on experience in supporting the coordination of complex project activities and their concurrent implementation by the Country Offices and various partners is a clear advantage;
• Previous work experience with a UN organization and other international development organizations is strongly desirable;
• Knowledge and experience in the development context of Africa is preferred.

Required Language(s)

• Fluency in English is required.
• Knowledge of French is desired.

DisclaimerUnder US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Expected salary

Location

New York

Job date

Fri, 28 Feb 2025 05:02:02 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (un-jobs.net) you saw this job posting.