Transport and Logistics Officer (CHEG24.350)

Job title:

Transport and Logistics Officer (CHEG24.350)

Company

HM Government

Job description

The UK Mission to the United Nations (UN) & World Trade Organisation (WTO) in Geneva represents the interests and policies of the UK at the international organisations in Geneva. We are seeking a part-time Transport and Logistics Officer.This is a fixed term position that will be pivotal within the wider Corporate Services Team, working under the supervision of the Post Security Manager. Our new Transport & Logistics Officer will support the UK Mission (and in particular the Corporate Services Team, Private Office and the Mission Drivers) in carrying out a broad range of logistical, transport, administrative, security and safety-related tasks, to help the Mission run smoothly and keep staff safe.The successful candidate will be a key enabler for improving the efficiency and safety of transport at the Mission. This will include managing the day-to-day assignment of our small team of drivers, supporting Private Office with daily transport programmes, providing logistics support for official VIP visits and large events, and ensuring that the fleet is kept in good working order.The Transport & Logistics Officer will also:

• Support the UK Mission’s Corporate Services Team with logistics tasks and related administration, ensuring that staff have the information they need on vehicles, removals and transport, and that the Mission remains compliant with FCDO transport policies and local legislation.
• Provide security and safety resilience cover, under the direction of the Post Security Manager, by fulfilling the roles of Deputy Post Security Manager and Deputy Fire Safety Manager. These roles help to ensure the security and safety of all staff, information, assets and estate.

Roles and responsibilities:

• Build and maintain driver team cohesion, help manage the team’s workload, maximise the team’s productivity, support their development, supervise driver conduct and performance
• Ensuring the needs of the Ambassador’s Private Office are met
• Keep the Transport Policy under regular review and coordinate updates and changes.
• Analyse and evaluate Mission transport and fleet requirements and organise vehicle maintenance, repair, acquisition, replacement and disposal in accordance with FCDO policy.
• Help prepare transport programmes for the Ambassador and high-level visits to Geneva, demonstrating excellent coordination with internal and external stakeholders.
• Provide logistical support to large events organised by the UK Mission.
• Design and oversee an inspection programme for vehicles and transport-related equipment.
• Oversee compliance of vehicle registration, diplomatic protocol, safety, insurance and drivers’ licenses for all fleet vehicles and drivers.
• Provide critical logistics support to Mission during the period of moving to new office premises.
• Provide administrative support and resilience to the Corporate Services Team and Private Office as and when required.
• Provide basic security and safety support to the Security/Fire Safety Manager as and when required.
• The successful candidate may also undertake driving duties as required.
• Other duties as directed by the Security Manager or Corporate Services Manager.

The above list is not exhaustive, and the jobholder will be required to be flexible and take on other ad hoc tasks as required.Essential qualifications, skills and experience

• Exceptional organisational and administrative skills, with excellent attention to detail.
• Fluency in both oral and written English and French (minimum of C1 level for CEFR framework*) and excellent communication skills.
• Previous experience in administration, logistics, safety or security management.
• At least 1-2 years’ experience working with and helping to motivate a team, including building productive working relationships.
• Excellent IT skills – including Outlook, Word, Excel and ability to learn new programmes quickly.
• Flexible with a “can do” attitude, and willing to get involved in a wide range of corporate services workstreams.
• Ability to work independently and under pressure.
• Good working knowledge of the Geneva area.
• Full driving licence.

Desirable qualifications, skills and experience

• Experience working in a diplomatic or government environment.
• Team management experience.
• Recognised administrative, transport, logistics, security or fire safety qualifications.
• Experience in organising or supporting events.

Required behavioursChanging and Improving, Delivering at Pace, Managing a Quality Service, Working TogetherApplication deadline13 October 2024GradeAdministrative Officer (AO)Type of PositionPart-Time, Fixed TermWorking hours per week34Duration of Post5 monthsRegionEurope, Eastern Europe & Central AsiaCountry/TerritorySwitzerlandLocation (City)UK Mission to the Office of the United Nations, GenevaType of PostUK DelegationNumber of vacancies1Salary CurrencyCHFSalary6,795.78Type of SalarymonthlyStart Date4 November 2024Other benefits and conditions of employmentThis is a temporary, part-time contract (85%). The initial contract is for 5 months until 31/03/2025.All applicants should have permission to live and work in Switzerland.Applicants that have the right to live and work in Geneva and don’t require a visa sponsorship are: Nationals from United Kingdom, European Union and EFTA, along with Nationals of: Brunei Darussalam, Japan, Malaysia, New Zealand, Principality of Andorra, Principality of Monaco, San Marino, Singapore and Vatican – these applicants are eligible to live and work in Switzerland as long as holding a full passport valid for at least 12 months.All other applicants need to have permission to live and work in Switzerland.Visa/work permit requirements: Candidates must currently hold the independent right to live and work in Switzerland and be prepared to ensure that right remains throughout the scope of the contract.Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.The final appointment and commencement of employment will be dependent upon successful security clearance.Learning & Development:The UK Mission Geneva attaches great importance to the learning and development of its staff, with both formal and informal training and development opportunities available for all employees, in line with a personalised development plan. This learning and development offer is facilitated by the Mission’s L&D Committee and supported by the L&D Champion.In addition, the successful candidate will have an L&D allocation to be used toward training opportunities and to support their development needs in the role. The successful candidate will also be required to complete some mandatory online training. They will also have access to formal learning opportunities via the intranet, as well as other sources of training offered to the wider Mission.Additional informationPlease note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”. We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.Please be advised that the UK Mission will not be able to support any cost during the Recruitment and Selection process, Security Check nor the costs connected with relocation if offered a job.*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link . Please bear in mind in case you are invited for an interview your language skill is going to be assessed.Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

Expected salary

Location

United Kingdom – Geneva

Job date

Sun, 29 Sep 2024 07:21:40 GMT

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