TRAVEL SUPPORT & PROGRAMS SPECIALIST

Job title:

TRAVEL SUPPORT & PROGRAMS SPECIALIST

Company

Federal government of the United States

Job description

SummaryYou will serve as a Travel Support and Programs Specialist in the Resource Management Department of DDHBAP ASIA PACIFIC CENTER FOR SECURITY STUDIES.Overview

• Accepting applications

Open & closing dates11/07/2024 to 11/20/2024Salary$51,110 – $81,272 per yearGS-7: $51,110-$66,445 / GS-9:$62,517-$81,272 — A Cost-of-Living-Allowance (COLA) of 8.90% will be added to the stated salary.Pay scale & gradeGS 7 – 9Location1 vacancy in the following location:Remote jobNoTelework eligibleYes—This position is eligible for situational telework at the discretion of management.Travel RequiredOccasional travel – You may be expected to travel for this position.Relocation expenses reimbursedNoAppointment typePermanentWork scheduleFull-timeServiceCompetitivePromotion potential9Job family (Series)Supervisory statusNoSecurity clearanceDrug testNoPosition sensitivity and riskTrust determination processFinancial disclosureNoBargaining unit statusAnnouncement numberDE-12599595-25-RJBControl number817926400This job is open toClarification from the agencyU.S. CitizensDuties

• You will facilitate the safe travel of all staff world-wide, and foreign invited attendees to our courses/ events as well as invited adjunct faculty or guest speakers.
• You will coordinate the safe travel of entry to international countries around the world and working with U.S. Embassies around the world for scheduled overseas events.
• You will provide guidance to help define the criteria for all travel and pay support, and assist in defining objectives, priorities, organization, and making decisions for the executing events.
• You will serve as a Reviewing Official for all Temporary duty orders (TDY) and all travel settlement, whether in the Defense Travel System (DTS) or on paper DD 1351-2 travel claims for all funded attendees and guest speakers.
• You will make flights, lodging, and rental car reservations, processing orders via the Defense Travel System (DTS).
• You will review and confirm reservations/itineraries for arrival reports and identifies any VIPs as well as those who may have special needs.
• You will counsel, instruct, and assist members of the Department of Defense island-wide and their families needing to file an application for issuance, renewal, amendment or extensions of U.S. Tourist and Official passports.
• You will review documents for accuracy and validity and review primary citizenship evidence such as birth certificates, naturalization certificates, citizenship certificates, and/or expired passport originally issued to the applicant.
• You will be accountable for DKI APCSS personnel official passports ensuring safeguards are in effect to protect this Personal Identifiable Information (PII).
• You will receive and account for passports and coordinate with U.S. Embassies and passport agencies for the issuance of all required official travel documents including Visa and any other required travel documentation.
• You will be responsible for all related travel of attendees and the proper computation and payments to all foreign and US participants attending the Centers events, either in Hawaii or around the world.
• You will return unused cash to the U.S. Embassy for deposit back to the Treasury, or unused cash is brought back to the U.S. and deposited in a local bank using the Department of Treasury Over-The-Counter network (OTCnet).
• You will review and assist the traveler in submitting a travel voucher within five workdays after the travel ends.

RequirementsConditions of Employment

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to obtain and maintain a current valid State of Hawaii driver’s license.
• You will be required to obtain and maintain certification as an Official Department of Defense Passport Agent.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.
• You will be required to obtain and maintain a U.S. Passport and be willing to travel internationally (via military or commercial aircraft) at times to non-developed nations.
• Must be able to work outside normal and pre-determined work schedule to accomplish mission requirements.

QualificationsGS-9:
Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-7 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: 1) Processing passports, visas, travel orders, and assisting with travel arrangements; 2) Resolving administrative issues such as financial matters, travel changes, lost luggage, support of emergency family’s situation, and/or the early return; and 3) Using software such as Microsoft Word, Excel, Power Point, and Access to create and maintain written correspondence which include travel documents and reports.GS-7:
Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-5 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: 1) Assisting with processing passports, visas, travel orders, and assisting with travel arrangements; 2) Helping resolve administrative issues such as financial matters, travel changes, lost luggage, support of emergency family’s situation, and/or the early return; and 3) Using software such as Microsoft Word, Excel, Power Point, and Access to maintain written correspondence which include travel documents and reports.Additional qualification information can be found from the following Office of Personnel Management website:Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.EducationIn lieu of specialized experience, you may qualify with the following education or combination of both education and experience:For GS-9:
Master’s or equivalent graduate degree
or
2 full years of progressively higher level graduate education leading to such a degree
or
LL.B. or J.D., if relatedFor GS-7:
1 full year of graduate level education
or
Bachelor’s degree with Superior Academic AchievementA transcript must be submitted with your application if qualifying using education. See Required Documents for additional information.Additional informationThis position is covered by the Department of Defense Priority Placement Program.Eligible DoD career or career conditional employees shall be granted statutory return rights to their former position for a period of 5 years if continuously employed in a foreign or non-foreign area provided by Executive Order 10895 and DoDI 1400.25, v 1230. Employees that do not exercise their return rights within five years are no longer eligible for return rights and will be treated as a local hire.This position is subject to work an uncommon tour, including nights, weekends, and holidays to meet mission requirements. Overtime or night differential pay and/or unusual duty hours may be required.Vacancies filled from this announcement may be filled at any grade level listed.If selected below the full performance level, you may be noncompetitively promoted to the next higher grade level after meeting all regulatory requirements, and upon the recommendation of management. Promotion is neither implied nor guaranteed.Additional vacancies may be filled by this announcement.A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at:ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate for this vacancy, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link:Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation.

• Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. .

Expected salary

$51110 – 81272 per year

Location

Honolulu, HI

Job date

Fri, 08 Nov 2024 01:08:55 GMT

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