The UNDP Tajikistan Country Office was selected as the Principal Recipient in the implementation of HIV/AIDS and TB grants provided to Tajikistan by the Global Fund since 2003. The overall goal of the Project is to reduce the burden of HIV and TB in the country through addressing challenges related to HIV, drug resistant (“DR”) TB, co-infection of TB/HIV, human rights barriers, and underlying health systems shortcomings calling for urgent actions. The Project is streamlined around five main objectives, aiming at ensuring effective HIV response measures among key populations (KPs), scaling up access for early and quality diagnosis, treatment and care, ensuring integrated care for those affected both by TB and HIV, as well as strengthening national public heath response. The Project will build up on the previous projects’ achievements and results; it will additionally, introduce innovative approaches. Also, the Project will contribute to the national health care reform by building and improving the technical and managerial capacities of health professionals, promoting participation of civil society organizations in the response to the HIV/AIDS and TB epidemics, and enhancing the cooperation of non-governmental organizations with the public health sector.

The Finance Analyst will have three main blocks of responsibilities:

Under the guidance of the of the Project Operations Specialist to ensure effective and efficient financial management and implementation of the project.

Ensure quality of implementation of the projects by sub-recipients and implementing partners against their SR agreements.

Provide financial and technical expertise and guidance to the Sub-recipients’ teams and project staff to ensure timely and quality implementation of the program related activities.

• Under the guidance of the of the Project Operations Specialist ensure effective and efficient financial management of the project.
  • Comprehensive support to the project in the financial management of the Global Fund’s grants funds in accordance with UNDP financial rules, regulations, and donor requirements;
  • Maintain internal control environment and budgetary framework is followed as per UNDP rules and regulations;
  • Monitor project utilization of funds under the project budget lines for cost-efficiency and consistency with the Project Document and corresponding Annual Work Plan;
  • Ensure that all transactions are properly reflected in appropriate budget lines based on approved project budget and AWP;
  • Monitoring of financial transactions associated to the project activities including recording of expenses of implementing partners in Quantum system;
  • Organize information on performance of accounting systems, monitor performance of accounting functions and provide oversight on delivery of accounting services;
  • Prepare budgets and budget revisions in line with UNDP financial rules and regulations and in compliance with IPSAS;
  • Contribute to the preparation/revision of Annual Work Plan and Project Document in close collaboration with the Programme Unit;
  • Process and/or review the accurate and timely processing submission of payments, journal entries and other financial transactions within scope to the respective units in CO and Global Shared Services Center (GSSC), ensuring compliance with budgetary limits, IPSAS and organizational regulations, rules, policies and procedures and standards of accountability and ethics;
  • Routinely monitor financial exception reports for unusual activities, transactions, unusual transactions. Informs supervisors and other UNDP staff;
  • Validates e-requisitions against the available budget, oversight of key performance indicators on recognition of assets and approvals of the transfer the assets;
  • Prepare project budget monitoring report for the respective grants on a quarterly basis. Carry out financial analysis by cost groupings and interventions to ensure an adequate cost distribution of GF funds.

• Ensure quality of financial management and oversight of sub-recipients against their SR agreements.
  • Prepare Sub-recipients’ budgets and budget revisions in line with UNDP financial rules and regulations and in compliance with IPSAS;
  • Prepare detailed cost estimates, budget analysis and projections as required;
  • In close collaboration with the Programme unit initiates funds transfer to SRs upon verification of SR financial reports to ensure timely disbursement of funds and follow-up with UNDP CO Finance unit on payments processing;
  • Conduct monitoring visits to sub-recipients to observe financial documentation management, identifies problems and assists in their solution;
  • Conduct and/or coordinate spot checks of implementing partners in collaboration with programme and administrative units;
  • Support and facilitate ad-hoc and annual audit exercises; including preparation of necessary documents; participate in the audit process and follow up actions;
  • Control and monitoring of financial management of Sub Recipients assigned to his/her portfolio;
  • Ensure timeliness and correctness of SR financial reports and timely reconciliation of SR advances and release of subsequent advances based on FACE reports;
  • Control, monitor and verify the SRs’ financial transactions and financial reports (FACE, Detailed report, Variance Analysis, B2B recon.) in ERP system;
  • Contribute to the establishment or revision of the SR reporting and financial management guidelines and procedures to ensure efficient management of the grant resources by SRs.

• Provide technical expertise and guidance to the Sub-recipient’s teams and PIU Project staff to ensure timely financial reporting.
  • Contribute to the preparation of periodic financial reports to the GF, CCM and UNDP in the form and substance satisfactory to the GF and UNDP;
  • Provide comprehensive support to the project in area of monitoring and forecasting the periodic cash requirements. Provide up-to date information on cash position/forecast to management and make recommendation or take action to ensure sufficient availability of resources;
  • Support the relevant project and SRs’ staff in the monitoring of the status of fund utilization and assets distributed to the SRs, including monitoring of utilization and efficiency;
  • Play the essential role of asset management oversight. Participate in regularly checks and evaluation of performance indicators in line with asset management responsibilities. Specifically: regularly review the asset register indicators, sign off asset transfers, disposals, write-offs, asset verification reports and ensure that action plans to rectify asset management issues are fully addressed;
  • Participate in evaluation of financial part of the offers of potential sub-recipients through a transparent process;
  • Participate in development of working plans for the principal recipient’s and sub-recipients’ and monitoring the donor approved budgets;
  • Contribute to the establishment or revision of the SR reporting and financial management guidelines and procedures to ensure efficient management of the grant resources by SRs;
  • Support to the project relevant staff in regular engagement and joint collaboration with national counterparts, partners, and stakeholders to strengthen sustainable and resilient financial management systems for health;
  • Capacity building/on job training of newly hired support staff and SRs in area of administration and finance;
  • Contribute to the implementation of Risk Mitigation Plan prepared in response to the SR micro-assessment report (HACT), in particular to address financial risks;
  • Lead the financial aspects of the quarterly review, Sub-recipients’ achievements and bottlenecks at the project management level. Facilitates the identification and synthesis of lessons learnt and shares best practices to management and implementers of the program;
  • Contribute to concept notes and discussion papers on relevant issues, for consideration of management and donors;
  • Efficiently perform any other delegated duties assigned by the supervisor.

• Ensure facilitation of knowledge building and knowledge sharing in the CO and guidance to all stakeholders on financial matters.
  • Contribute input to the identification of training needs of project staff for the purpose of capacity development in finance compliance;
  • Synthesize lessons learned and best practices in finance;
  • Provide sound contributions to knowledge networks and communities of practice.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement 

The incumbent will directly report to Project Operations Specialist of the Global Fund project.

Core Competencies:

• Achieve Results:    
  • LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
• Think Innovatively: 
  • LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
• Learn Continuously: 
  • LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
• Adapt with Agility:    
  • LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
• Act with Determination:     
  • LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
• Engage and Partner:    
  • LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
• Enable Diversity and Inclusion:    
  • LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

• Strategic Thinking: 
  • Develop effective strategies and prioritized plans in line with UNDP’s mission and objectives, based on the systemic analysis of challenges, opportunities and potential risks; link the general vision to reality on the ground to create tangible targeted solutions; learn from a variety of sources to anticipate and effectively respond to both current and future trends; demonstrate foresight.
• Business Acumen:    
  • Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome. Ability to make good judgments and quick decisions within such frameworks.
  • Knowledge and understanding of the operational frameworks in the organization.
• Negotiation and Influence:    
  • Reach a common understanding/agreement, persuade others, resolve points of difference through a dialogue, negotiate mutually acceptable solutions and create ‘win-win’ situations.
• Data Analysis:    
  • Ability to extract, analyse and visualize data to from meaningful insights and aid effective business decision making.
• Operations Management:    
  • Ability to effectively plan, organise, and oversee different parts of corporate operations, simultaneously and in an integrated way, in order to convert the organization’s assets into the best results in the most efficient way. Knowledge of relevant concepts and mechanisms.
• Budget Management:    
  • Ability to support budgetary aspects of work planning process, drawing and management of team budgets.
• Financial Planning and Budgeting:     
  • Ability to create and manage processes to achieve UNDP’s long and short-term financial goals, including through planning, budgeting, forecasting, analyzing and reporting.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements