Org. Setting and Reporting

This position is based in the Movement Control Section within the United Nations Support Office in Somalia (UNSOS), in Mogadishu. The incumbent will be reporting to the Manager, Passenger Booking Unit.

Responsibilities

Within delegated authority, the Movement Control Assistant will be responsible for the following: • Receive and register cargo movement requests for air/ground transportation. • Receive materials and supplies from different sections, arranges for transportation to destination, and follows up until final delivery. • Coordinates transportation of cargo by air, road and sea with relevant stake holders • Ensures proper and safe storage of inbound and outbound cargo. • Ensures proper packing and marking of cargo items, including dangerous goods. • Informs appropriate consignees on delivery of items. • Provides technical advice and guidance to personnel involved in cargo movements. • Compiles and maintains cargo statistics related to air/ground movements. • Coordinates work of outsourced cargo loading personnel at the Movcon areas of operations • Prepares cargo manifest and ensures correct distribution to all concerned parties. • Facilitates embarking/disembarking of passengers and loading/unloading of cargo being transported by air, road and sea. • Ensures that passenger and cargo flight loading/unloading is conducted in accordance with the published daily flight schedule and cargo manifest. • Checks in passengers and baggage against passenger manifest, issues boarding passes and coordinate transfer of passengers and baggage for aircraft boarding. • Performs pre-boarding briefing for passengers and monitors the safety briefing performed by the aircrew. • Facilitates immigration and customs formalities for passengers. • Ensures that passengers’ baggage is weighed, measured, labelled, manifested, and loaded into the aircraft. • Ensures the General Release Form Liability form (waiver) for non-UN passengers is signed and witnessed and retained before boarding. • Reports time of take-off and landing of UN aircraft to Air Operations Center. • Receives the Aviation Risk management check list from aircrews and informs Air Operations center of safety concerns if any. • Ensures established procedures are in place and aviation safety regulations are followed. • Assists VIP passengers, as required. • Carries out duties in Passenger Booking Unit, if required. • Performs Flight Monitor duties or other duties as and when required. • collects information from multiple data sources including customer surveys, internal tools like databases and spreadsheets. • Creates interactive dashboards and visualizations to present their findings to relevant business stakeholders • Analyses and monitor business performance and collaborates with other stakeholders to track key performance indicators (KPIs) and ensure the section achieves its objectives. • Collects and provides data for the preparation of performance, operational, audit, or other reports as assigned by the Section Chief based on the established key performance indicators, matrix’s, corporate targets, and action plans. • Assists in development of data visualization to derive actionable intelligence. • Performs other duties as required.

Competencies

Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to clients.

Education

High school diploma or equivalent is required.

Job – Specific Qualification

Valid national driving license is required. Additional technical/vocational qualification in logistics, transportation or management is required. Computer literacy in word processing, spreadsheets and database is desirable.

Work Experience

A minimum of five (5) years of progressively responsible experience in aviation, movement control related services or general experience in the field of transport is required. The minimum year of relevant experience is reduced to three (3) years for candidates who possess a first-level university degree or higher.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English (both oral and written) is required. NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and “knowledge of” equals a rating of “confident” in two of the four areas.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Appointment against this post is for an initial period of one (1) year and may be subject to extension. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. When completing the Candidate Profile form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. All employment decisions are made on the basis of qualifications and organizational needs. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira “Contact Us” link.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.