Workforce Analyst, Workforce Management Solutions

Job title:

Workforce Analyst, Workforce Management Solutions

Company

Provincial Health Services Authority

Job description

Workforce Analyst, Workforce Management SolutionsWorkforce Management SolutionsVancouver, BCReporting to the Manager, Workforce Management Solutions (WMS) within the Provincial Health Services Authority (PHSA). The Analyst provides support and functional troubleshooting for the application, in the area of employee self-service and centralized support for scheduling and timekeeping. The Analyst will also contribute to the training, business process improvement strategies and evaluation of activities to ensure that the WMS tools, processes and systems are working efficiently in order to improve scheduling and timekeeping transactional and reporting activities.What you’ll do

• Responds to user inquiries by providing information and guidance on STS practices and processes, collective agreement language, and HR policies in an effort to influence and guide users through various processes and decision making. Logs, triages, tracks and escalates issues to ensure accurate identification of issues and timely resolution. Provides resource services to employees utilizing the self service and scheduling system and assists with error investigation and correction remotely or through step-by-step instructions.
• Collects and compiles data to support various activities and initiatives such as safety initiatives, rehabilitation work trials, employee retention, budget analysis and attendance management by recording information such as absences, illnesses and returns, analyzing data such as absenteeism and overtime reports, interpreting and identifying trends and issues, and documenting and communicating findings.
• Contributes to business process improvement activities by working in collaboration with Scheduling & Timekeeping, payroll, human resources and others, reviewing processes, tools, services, policies and systems, and making recommendations for improvements using technological functionality and process redesign. Participates in the implementation efforts related to improvements in scheduling and timekeeping transactional and reporting activities by sharing information and ideas, providing feedback on service improvement and enhancements, and assisting with system implementations, modifications, upgrades, conversions and other implementation activities where appropriate.
• Trains staff and/or arranges required training and orientation to the scheduling or self service function and the Workbrain system by maintaining awareness of current trends and related technology, actively contributing information to support training activities and participating in that preparation of relevant reference material and documentation to enable consistent application of practices.

What you bringQualifications

• A customer service expert with a minimum three years’ experience in a high volume, fast paced client service call centre in addition to a two-year diploma program in Human Resources, Business Administration, or related program. Ideally suited for individuals with recent related experience working with human resource and payroll processes, including applying and explaining collective agreement and legislative requirements.
• Advanced Proficiency with computers and ability to effectively use database, spreadsheet and human resources information systems. Strong analytical, problem solving and system analysis skills. Excellent written, verbal, and interpersonal skills; aptitude to listen, ascertain the needs of clients, develop relationships, and respond accordingly in a timely and efficient manner. Ability to work both independently and as an effective team member. Ability to work well with frequent interruptions and handle multiple concurrent tasks. Physical ability to perform the duties of the job.

Skills & Knowledge

• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC’s Declaration on the Rights of Indigenous Peoples Act (2019).
• As a strong asset for consideration, we are looking for our successful candidate to have: Knowledge of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (The Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.).

What we bringEvery PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Regular, Full-TimeSalary Range: $57,347 – $75,268 /year. The starting salary for this position would be determined with consideration of the successful candidate’s relevant education and experience, and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.
Location: 1867 W Broadway, Vancouver, BC V6J 1Y5
Closing date: Applications accepted until position is filled
Hours of Work: 800-1600 (Monday to Friday)
Requisition # 167222EAs per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.What we doThe Provincial Health Services Authority ( ) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.Learn more about PHSA and our programs:PHSA is committed to equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently marginalized groups identified under the B.C. Human Rights Code.One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya’kula Team (Indigenous Recruitment & Employee Experience) for support at .Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and marginalization faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and self-determination of Indigenous communities. PHSA must uphold legislative obligations and provincial commitments found in the foundational documents such as including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC’s Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.ATTN: PHSA Employees:To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.caPlease note the internal job posting will no longer be accessible after the expiry date of June 13, 2024. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at [email protected] and a Help Desk Representative will contact you the next business day.
Labor Agreement Excluded
Requisition # 167222E-2418602
Work Site 1867 W. Broadway, Vancouver
Job Type Regular, Full-Time
Salary/Rate $57,347.00 – $75,268.00 / Year
FTE 1.00
Hours of Work 800-1600
Work Days Mon, Tue, Wed, Thu, Fri
Expiry Date 05-Jul-2024

Expected salary

$57347 – 75268 per year

Location

Vancouver, BC

Job date

Sat, 08 Jun 2024 00:10:29 GMT

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