Accounts Assistant

Job title:

Accounts Assistant

Company

WSET

Job description

At the Wine & Spirit Education Trust (WSET), we believe in the power of education to inspire and transform lives. We offer globally recognised qualifications in wines, spirits, sake, and beer, empowering over 140,000 learners every year in 70+ countries.We’re proud to be the world’s leading provider of drinks education, supported by a global network of Approved Programme Providers and a team based across the UK, USA, China, Canada, Hong Kong, Singapore, and Australia.We’re currently looking for a dedicated and proactive Accounts Assistant to join our Finance Team in the UK. This is a key role supporting the day-to-day financial operations of our business and ensuring the accuracy and integrity of our Purchase Ledger. You’ll be part of a collaborative, purpose-driven team at the heart of a dynamic, international organisation.Principle duties and responsibilities:

• Ensure all purchase orders, invoices and expense claims are approved in line with the purchasing policy, are correctly coded and accurately recorded in finance system (NetSuite).
• Prepare and process payment runs, including electronic payments adhering to payment terms and company policies.
• Ensure claims on our expenses platform (currently Webexpenses) are exported and accounted for in NetSuite.
• Handle supplier queries and disputes in a timely and professional manner, resolving issues to maintain positive vendor relationships.
• Maintain accurate and up-to-date records of supplier accounts, payments, and transactions.
• Assist in month-end and year-end closing procedures, including journal entries, accruals and prepayments related to purchases.
• Ensure compliance with relevant financial regulations and internal controls.
• Full ownership of the ‘Accounts Payable’ inbox.

Other Duties

• Balance sheet reconciliation for selected accounts
• Purchase Order and Expense platform training for non-finance colleagues
• Assisting with queries and reporting as required by management.
• Collaborate with other departments to streamline processes and improve efficiency in the purchase-to-pay cycle.
• Contribute to the development and implementation of policies and procedures related to purchase ledger activities.
• Assisting AR Team if required.
• Additional duties may be assigned based on the needs of the organisation.

Requirements for roleEssential

• Sound knowledge of accounting principles and practices.
• 3 – 4 years’ experience with data input, accounts payable and administration.
• Effective communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
• Impeccable accuracy.
• Proficiency in accounting software and Microsoft Office applications, especially Excel.
• Commitment to maintaining confidentiality and integrity in handling financial information.
• Ability to prioritise a busy workload.
• Ability to build good working relationships.

Desirable:

• Experience in using NetSuite
• Experience of accounting in charity sector
• Experience of working with foreign subsidiaries and/or multi-site business.

Hybrid | Salary: £31,500 | Full-TimeUK BenefitsAnnual Leave – 27 days pa + public holidays, increases with service; ability to buy/sell 5 daysPension (Generous options available after three months)Health insurance (after three months):Vitality scheme – post probation – Access to virtual GP appointments, Rewards include Caffe Nero drinks, Cinema Tickets, Apple Watch, Cash Back on Waitrose shopping, 75% off at Champneys, 6 month subscription with HeadSpace, Discounted Weight Watchers membership and gyms, Smoking Cessation day worth £300 and half price health screensEye voucher schemeFood and drink in the officeNespresso coffee makers and a range of other drinks, fruit, cereals, soupsSeason ticket & gym membership loan schemeGroup income protection schemeEAP24/7 confidential help and support from trained counsellors and advisorsDeath in service4x annual salary paid to nominees with associated bereavement support for familyEnhanced family friendly leave and payCelebration vouchersCycle2Work schemeDiscretionary bonusDevelopment – WSET’s in-house training and qualifications in Wines, Spirits, Sake and Beer as well as other professional development opportunitiesDISCLAIMER: This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned, at any time.WSET (Wine & Spirit Education Trust) is the world’s leading provider of wine, spirits and sake qualifications; since 2003 over a million people have taken a course with WSET. Our courses are designed to inspire and empower anyone looking to develop their drinks knowledge – from beginners to experts and from enthusiasts to professionals.WSET’s purpose is to empower people through inspiring learning experiences all over the world. We offer a comprehensive suite of globally recognised qualifications covering wines, spirits, sake and beer.Join us!

Expected salary

Location

London

Job date

Sat, 05 Jul 2025 07:51:01 GMT

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