View Vacancy – Administrative Assistant

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.

Job Category

Other British Government Departments (Partners across Government, including UK Visas)

Job Description (Roles and Responsibilities)

Main purpose of job:

The Administrative Assistant will provide essential administrative, financial and organisational support to the Colombia team and the region. The role will ensure the smooth running of day-to-day operations by managing correspondence, scheduling meetings, coordinating logistics for official visits and events, and maintaining accurate records and databases. The jobholder will liaise with internal embassy teams and external stakeholders, including local authorities, to support programmes aligned with UK strategic objectives. This position offers opportunities for professional development through exposure to diplomatic processes, training on FCDO systems, and collaboration within a dynamic team committed to strengthening bilateral relations.

Roles and Responsibilities:

To provide general administrative support to the Colombia team across a wide spectrum of activities, including:

– The translation and drafting of official documents and correspondence.
– Assisting colleagues with travel bookings.
– Coordinating logistical arrangements of events hosted by the team.
– Providing linguistic support for non-Spanish speaking trainers and visitors.

Financial management and reporting:

– Day to day financial record keeping.
– Processing of payments.
– Ensure correct and timely submission of monthly accounts.
– Ensure compliance with financial controls.

Essential qualifications, skills and experience

• Must be a 5-Eyes National (refer to other information section).
• Proficiency in Spanish and English
• Previous experience in a similar administrative role.
• Fluent English and Spanish, both written and spoken.
• A good working knowledge of Microsoft Office.
• Excellent time management, organisation and communication skills.

Desirable qualifications, skills and experience

• Previous finance experience.
• Possession of valid UK Government security clearance would be highly advantageous.

Required behaviours

Delivering at Pace, Making Effective Decisions, Managing a Quality Service, Working Together

Application deadline

15 January 2026

Grade

Administrative Officer (AO)

Type of Position

Full-time

Working hours per week

35

Region

Latin America and Spanish speaking Caribbean

Country/Territory

Colombia

Location (City)

Bogota

Type of Post

British Embassy

Number of vacancies

1

Salary Currency

COP

Salary

$ 5,819,519

Type of Salary

monthly

Start Date

1 April 2026

Other benefits and conditions of employment

Applicants must have the legal status to live and work in Colombia and due to UK Government security clearance requirements, the successful candidate must be a British citizen or a citizen of Australia, Canada, New Zealand or the United States. They must also have lived and worked in one of those countries for at least six (6) months within the past five (5) years. The successful candidate will need to complete UK Government security clearance procedures before commencing employment (this may take several months), therefore, starting date may go beyond the indicated date.

Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.

Appointable candidates who were unsuccessful may be placed on a ‘reserve list. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

The British Embassy Network offers a strong benefits package. This package includes generous vacation and leave time, flexible working patterns, and enriching learning and development opportunities.

Working hours:

Monday – Friday 08:30 – 17:00, Friday 08:30 – 13:00

Remote working not permitted.

Additional information

Closing date of receiving applications is before 23:55 (Local Time) on 15th January 2026

All applicants must fully complete the online application form, including the sections for employment and educational details, experience, and behaviour-based questions. Only those applications that contain all required information will be considered. To ensure the sift process remains anonymous, please do not include any personally identifiable information in your application form.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.