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BMS/ITM/SIS REQ01759 – UNDP ZWE Harare Lab – Solar PV recovery & reinstatement

UNDP-HQ - ZIMBABWE

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Procurement Process

RFQ – Request for quotation

Office

UNDP-HQ – ZIMBABWE

Deadline

18-Aug-26 @ 11:00 AM (New York time)

Published on

22-Jul-26 @ 12:00 AM (New York time)

Reference Number

UNDP-HQ-02239

Contact

Louise Vandebroek – <a href="https://procurement-notices.UNDP.org/mailto:louise.vandebroek@UNDP.org”>louise.vandebroek@UNDP.org

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the <a href="https://UNDP.service-now.com/kb_view.do?sysparm_article=KB0014104″ target=”_blank”>user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please access the negotiation using <a href="https://procurement-notices.UNDP.org/view_negotiation_dlink.cfm?nego_id=47864″ target=”_blank”>quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-HQ-02239, following the instructions in the <a href="https://UNDP.service-now.com/kb_view.do?sysparm_article=KB0014104″ target=”_blank”>user guide.

Introduction

Dear Bidder,
Kindly review the attached Schedule of Requirements for all information regarding this tender. Evaluation will be done on a PASS/FAIL basis. Bidders must be available for clarifications in case there are questions related to the documents submitted. In case of a FAIL on a specific requirement below or in the SoR, the bid will be considered non-compliant.
Interested bidders shall submit a comprehensive proposal for restoring a turnkey hybrid solar PV solution based on the following scope of work:   
  1. Restoration of 90 fire-damaged PV modules (approximately 44 kWp of damaged solar PV capacity) and recommissioning of the existing solar PV hybrid system (total 140 kWp with 236 kWh battery storage) to restore full operational functionality as an integrated system. 
  2. Restoration and replacement of all fire‑damaged DC-side infrastructure, including but not limited to DC string cabling, DC combiner boxes, DC protection devices, connectors (MC4 or equivalent), and associated DC isolation and safety components, required to re‑establish full functionality of all 140 kWp PV system integrated into the system. 
  3. Installation, User Acceptance Test (UAT), and Commissioning of the complete system.
  4. Integration of the complete system into the facility and existing power supply.
  5. Provision of bi-annual preventive maintenance visits and after-sales service by the local partner (for 3 years). O&M services shall be quoted and will be reviewed as part of the financial evaluation and may be included in the final contract scope subject to budget availability.
  6. Training of the users on system operation and basic maintenance to ensure first-level response and maintenance oversight. 

Important dates for this tender: 
  1. Confirmation of participation in Site Visit and Bidders Conference: 28/07/2026, 2PM CEST
  2. Pre-Bid Site Visit: 29/07/2026, 10AM CAT (local time)
  3. Bidders’ Conference: 31/07/2026, 10AM CEST
  4. Request for Clarification: 07/08/2026, COB CEST
  5. Offer Submission: 18/08/2026, 5PM CEST

Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: <a target="_blank" href="https://www.UNDP.org/procurement/business/resources-for-bidders” rel=”noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer noopener noreferrer”>https://www.UNDP.org/procurement/business/resources-for-bidders.  Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Documents :

<a href="https://UNDP.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-HQ-02239″ target=”_blank”>Negotiation Document(s)
(Before Accessing other negotiations Document(s), please click on <a href="https://UNDP.sharepoint.com/:f:/s/Docs-Public/Ej0xTIhAuoZGr2MQnl3LcVMBYpIajxUk8mAyieFewxB7nQ?e=oK2ob7″ target=”_blank”>this link)

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